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Missouri University of Science and Technology · 6 hours ago

EXECUTIVE ASSISTANT #00061587

Rolla, MO

Full-time

Onsite

Mid Level

$18.87/hr - $22/hr

3+ years exp

Missouri University of Science and Technology is seeking a detail-oriented and proactive Executive Assistant to join the College of Arts, Sciences and Education. This pivotal role supports the college's leadership and operations by managing key administrative functions, streamlining processes, and ensuring compliance with university policies.

EducationHigher EducationUniversities

No H1B

Responsibilities

Executive Support: Manage the Vice Provost/Dean's calendar, travel and correspondence. Provide scheduling support to the Associate Deans and coordinate meetings with college leadership and advisory boards

Hiring & HR Coordination: Lead hiring processes for faculty and staff, including job postings, offer approvals, and onboarding. Serve as the Hiring Manager for all full-time faculty positions

Stakeholder Collaboration: Act as a liaison between the college and key university offices such as Provost's Office, Enrollment Management, Human Resources and others

Personnel Administration: Approve electronic personnel action forms (ePAFs) and track faculty hiring commitments and contracts

Faculty Affairs: Support faculty processes including sabbatical applications, promotion and tenure, and third-year reviews

Academic Support: Assist with scholarship coordination and external academic program reviews

Communications: Manage the college's social media presence to promote engagement and visibility

Reporting and Documentation: Prepare reports, proposals, and presentations for college leadership, synthesizing data from multiple sources