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Ragan Communications and PR Daily · 1 month ago

Conference Coordinator

United States

Full-time

Onsite

Entry Level

$55K/yr - $65K/yr

2+ years exp

Ragan Communications is seeking a proactive, detail-driven Conference Coordinator to support the planning and execution of high-profile B2B conferences and events. The role involves managing logistics, attendee registration, and collaborating with various teams to ensure successful event execution.

AssociationCommunications InfrastructureCopywritingPublishingTraining

Responsibilities

Coordinating and executing logistics for in-person and virtual events

Managing attendee registration processes – from building and testing registration pages to tracking registrations, responding to attendee inquiries, and supporting pre-and post-event communications

Assisting in hotel room block management, production schedules, A/V coordination, food and beverage planning, and vendor communication

Managing shipments of branded materials, print assets, and event supplies to/from venues

Supporting onsite event operations – including set-up, registration desk management, attendee support, and vendor coordination

Collaborating with the marketing and creative teams to ensure signage, collateral, digital assets, and branding are accurate and high-quality

Tracking expenses, processing invoices, and maintaining organized event documentation

Contributing ideas to enhance attendee experience and improve event workflows

Performing general administrative and logistical tasks to support the events team

Other duties as assigned

Qualification

Event managementLogistics coordinationCventEventbriteCommunication skillsProblem-solvingOrganizational skills

Required

Bachelor's degree in Hospitality, Business, Marketing, Communications, Event Management, or a related field

2+ years of experience supporting events, conferences, marketing programs, hospitality operations, or similar

Exceptional attention to detail with strong organization and follow-through

Clear and professional written and verbal communication skills

Ability to manage multiple priorities, timelines, and stakeholders

Comfortable stepping in, solving problems, and working both independently and collaboratively

Willingness to travel up to 15% for onsite event support

Preferred

Experience with event registration and management platforms (Cvent, Eventbrite, HubSpot, Splash, or similar)

Benefits

Health, dental, vision

401(k) with employer match

Company-paid disability and life insurance

Generous PTO and paid holidays

Professional development support

Early close Fridays year-round

Company

Ragan Communications and PR Daily

Ragan is the leading learning & development resource and publisher of information about corporate communications, internal communication and employee communications.

Founded in 2011

Chicago, Illinois, USA

51-200 employees