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BMG Money · 13 hours ago

Executive Administrative Assistant

Miami, FL

Full-time

Hybrid

Mid, Senior Level

3+ years exp

BMG Money is focused on providing responsible credit solutions for underserved consumers. They are seeking an Executive Administrative Assistant to manage the Executive Team's calendar and daily operations, ensuring strategic priorities are met and facilitating effective communication across the organization.

FinanceFinancial ServicesPersonal Finance

Responsibilities

Fully own and manage the Executive team's calendar, serving as the gatekeeper for all internal and external commitments

Evaluate and prioritize requests based on business value, urgency, relationships, and strategic importance

Proactively design the daily and weekly schedule to balance meetings, focus time, decision windows, travel, communication, and personal commitments

Anticipate conflicts and resolve them independently with minimal disruption

Build and maintain a consistent executive operating rhythm including prep documents, briefing notes, meeting packets, follow-ups, and debriefs

Ensure the team enters every meeting fully prepared with context, decisions required, and materials organized

Track all action items, deadlines, and commitments across functions, ensuring execution without requiring reminders

Maintain a real-time pulse on priorities, shifting agendas and reorganizing the day as needs evolve

Coordinate personal and professional logistics to maintain a seamless daily experience

Support travel, events, household coordination, scheduling, and other needs that ensure an organized and friction-free daily flow, acknowledging that personal and professional demands often intersect and must be managed together to maintain continuity

Maintain strict confidentiality and boundary management across all matters

Serve as a trusted liaison between the senior leaders, board members, partners, and external stakeholders

Draft, refine, and send communications on the team's behalf with precision and professionalism

Ensure clarity in communication flow so the team is continuously informed of risks, deadlines, issues, and decisions requiring attention

Organize and manage information, documents, and knowledge systems for quick access and efficient decision-making

Prepare summaries, talking points, briefing notes, follow-ups, and structured updates before and after all key meetings

Identify conflicts, risks, or dependencies early and elevate them with clear recommendations

Build and maintain the team's task management system, ensuring alignment with strategic goals

Follow up with leaders across the organization to close loops and drive accountability

Keep schedules and priorities aligned with board deadlines, operating cadences, and strategic initiatives

Qualification

C-suite supportCalendar managementStrategic judgmentDiscretionOrganization systemsWritten communicationVerbal communicationEmotional intelligenceTime managementProductivity toolsCommunication platforms