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Newmark · 9 hours ago

Coordinator, Transaction Svcs

Pittsburgh, PA

Full-time

Onsite

Entry Level

2+ years exp

Newmark is a company that provides real estate services, and they are seeking a Coordinator for their Transaction Services team. The role involves providing administrative support to sales professionals, maintaining marketing materials, and coordinating various client-specific information and meetings.

AdviceCommercial Real EstateConsultingFinancial ServicesLeasingLogisticsProperty ManagementReal EstateReal Estate BrokerageRetail

Responsibilities

Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys

Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages

Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s)

Update and maintain various information databases to include; client and prospect databases

Respond to outside broker requests

Coordinate mass marketing mailings

Create, maintain and/or purge files and records, including real estate transaction files

Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours

Coordinate complex on/offsite meetings and conferences as well as travel arrangements

Prepare, update, collate and package reports as instructed by team

Perform administrative functions and prepare communication as required

Prepare expense reports as required

May perform other duties as assigned

Qualification

Advanced Microsoft Office SuiteReal Estate Brokerage experienceMarketingGraphic DesignOrganizational skillsCustomer service skillsProblem solving skillsCommunication skillsAttention to detail