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Hadrian · 2 hours ago

Manager, Workplace Services (Facilities & Office Operations)

Los Angeles, CA

Full-time

Onsite

Mid Level

$110K/yr - $145K/yr

3+ years exp

Hadrian is a company focused on building autonomous factories for aerospace and defense industries. The Manager of Workplace Services will oversee facilities and office operations, ensuring a smooth and efficient workplace experience as the company expands. This role includes managing daily operations, vendor relationships, and supporting the build-out of new facilities.

AerospaceArtificial Intelligence (AI)Machinery ManufacturingManufacturingSupply Chain Management

Diversity & Inclusion

No H1B

U.S. Citizen Only

Responsibilities

Oversee the daily operations of our facilities and office spaces, acting as the primary point of contact for any workplace-related issues at our sites. If something needs fixing, cleaning, or adjusting, you’re on it – whether that’s coordinating repairs for non-factory equipment, addressing a badge access problem, or ensuring the air conditioning keeps everyone comfortable

Manage vendor relationships for all workplace services, including janitorial crews, security providers, food/snack services, building maintenance contractors, and more. You’ll handle sourcing and onboarding vendors, scheduling regular services, monitoring performance, and holding them accountable to high standards and cost-effectiveness

Oversee on-site amenities and programs that keep the office/factory running and employees supported. This includes managing the office supply inventory, overseeing mail and package distribution, coordinating any on-site meal or snack programs, and ensuring common areas (like meeting rooms, break areas, and restrooms) are well-stocked and presentable at all times

Plan and execute internal events and activities from a logistics standpoint. You’ll work closely with the People team (and any internal committees or Comms teams) to support company all-hands meetings, celebrations, VIP visits, or employee engagement events. Your role is to handle all venue, setup, catering, safety, and hospitality aspects so events go off without a hitch and reflect Hadrian’s culture

Support the build-out and launch of new facilities. As we stand up new factories or offices, you will help manage the facilities side of the project: coordinating buildout or renovation work (in partnership with any external project managers or contractors), planning the layout of offices and workstations, sourcing furniture and equipment for common areas, and orchestrating the move-in process. When a new site goes live, you’ll implement our standard workplace services from day one

Lead space planning and occupancy management efforts. You will maintain floor plans and seating assignments, making sure we utilize space efficiently and can accommodate headcount growth or team reshuffles. This includes managing hoteling or hot-desk arrangements if applicable, and keeping track of who sits where so that new hires, IT deliveries, and mail all find the right person easily

Own the workplace safety and security protocols in partnership with EHS (Environmental Health & Safety) and Security teams. You’ll ensure that our facilities comply with safety regulations, that emergency procedures (like fire drills, first aid kits, evacuation plans) are in place and practiced, and that physical security measures (badges, cameras, alarms) are functioning and aligning with company policies. Keeping our people safe is a top priority in this role

Manage the Workplace Services budget and track facility-related expenses. You’ll work on budgets for things like office supplies, events, repairs/maintenance, and new furniture or equipment, and you’ll be savvy in finding ways to optimize costs without sacrificing quality. Regularly reporting on spend and staying within budget will be part of your responsibilities

Lead and develop any Workplace Services staff (e.g., office coordinators, receptionist, facilities technicians) as we grow. You’ll set clear goals, delegate tasks, and foster a culture of customer service, teamwork, and continuous improvement within the Workplace Services function. If currently the team is just you, you’ll effectively lead by influence and build out processes that could scale to a larger team in the future

Continuously seek feedback from employees and iterate on our workplace offerings. You’ll likely run point on any workplace satisfaction surveys or suggestion programs related to facilities (for example, gathering input on preferred snacks or feedback on the cleanliness of the space) and use that data to make our offices and factories not just functional, but genuinely great places to work

Qualification

Facilities managementVendor managementWorkplace safetyProject managementSpace planningBudget managementEvent planningCustomer serviceTech savvinessCompliance orientationInterpersonal skillsProblem-solvingAttention to detailAdaptabilityCommunication skillsTeam leadership

Required

3–5 years of experience in facilities management, office management, or a similar field involving workplace operations

Strong project management and organizational skills

Problem-solving mindset and resourcefulness

Excellent interpersonal and communication skills

A keen eye for detail and quality

Ability to thrive in a fast-paced, changing environment

Familiarity with basic facilities systems and tools

A strong safety and compliance orientation

Preferred

Experience opening new office or production facilities from scratch

Background in manufacturing or industrial workplace management

Knowledge of advanced facilities management practices, such as preventative maintenance scheduling, energy efficiency initiatives, or workplace sustainability programs

Experience with workplace experience programs

Formal training or certification in facilities management or related disciplines (e.g., FMP, CFM, PMP for project management, OSHA certifications)

Demonstrated ability to scale a function

A genuine enthusiasm for Hadrian's mission and technology