BlackLine ยท 5 hours ago
Senior Executive Assistant & Customer Project Manager
Los Angeles, CA
Full-time
Hybrid
Senior Level, Lead/Staff
$128K/yr - $160K/yr
10+ years expBlackLine is a leading provider of cloud software that automates and controls the entire financial close process. The Senior Executive Assistant & Customer Project Manager will support the leadership team in various operational tasks, manage multiple calendars, and maintain professional relationships with clients and partners.
Computer Software
Responsibilities
Maintain up-to-date awareness of the executive's obligations to proactively assist and/or anticipate needs; able to provide support to leaders before they realize they need it; and expand the reach of the leadership team
Prioritize conflicting needs, handle matters expeditiously, proactively and confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures
Act as a proxy for the CCO and leadership team in certain situations and decisions not needing their full review; ensure confidence and trust so that you can learn and act in this manner
Manage a variety of special projects, as directed by the leadership team, across departments
Provide analysis on various metrics, and insight into the workings of various projects and departments, to evaluate the efficacy of certain programs
Develop and maintain productive and professional working relationships with executive level staff, as well as clients and partners
Exercise strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience appropriate
Comfortable behind the stage, supporting the person in the spotlight; thrives on helping others be their best selves and anticipating their needs before they are spoken
Triage problems to reduce distractions and allow the leadership team to focus on what's most important to the company while also bringing pertinent issues to their leader's attention in an organized, succinct manner
Schedule meetings for the CCO and other Customer Team leaders using knowledge and understanding of the key business priorities of the Customer Team and leaders at BL
Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective
Demonstrate comprehensive knowledge of the department's overall function
Lead strategic initiatives as directed by the CCO; own the effort and bring the right teams together to analyze, design and implement change or recommendations
Provide a broad variety of administrative tasks including, but not limited to, organizing travel arrangements, preparing and processing expense reports, preparing itineraries and agendas; and compiling documents and presentations for meetings
Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support
Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance
Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed
Partner with the executive assistant team and others to provide help with meetings and events, as needed
Qualification
Required
10+ years of experience as an executive assistant or equivalent role supporting senior executives with project management experience
Bachelor's degree or equivalent experience
Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
Proficiency in expense reporting systems, preferably Concur
Excellent communication skills
Proven success in managing multiple schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
Ability to understand the big picture and be pro-active to prevent problems/conflict
Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner
Exceptional organization skills
Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate
Ability to solve problems and initiate logical solutions
Ability to multitask and manage multiple projects in a fast-paced environment
Build and facilitate strong professional relationships with team members and executive management
Ability to communicate effectively in one-on-one and group situations- both written and verbally
Requires a high level of confidentiality
Ability to work well, accurately, and with flexibility and optimism in stressful, high-visibility situations
Effective travel logistic planning skills
Preferred
Experience working in a SaaS company that has experienced rapid growth and/or change management
Benefits
Short-term and long-term incentive programs
Robust offering of benefit and wellness plans
Company
BlackLine
Companies turn to BlackLine (Nasdaq: BL) to help solve their most complex finance and accounting challenges.
1001-5000 employees
H1B Sponsorship
BlackLine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (24)
2024 (32)
2023 (41)
2022 (50)
2021 (40)
2020 (41)
Funding
Current Stage
Late StageLeadership Team
Owen Ryan
Co-Chief Executive Officer
Mark Partin
Chief Financial Officer
Recent News
2024-05-08
Globe Newswire
2024-05-07
2024-05-06
Company data provided by crunchbase