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Suntory Global Spirits · 10 hours ago

Executive Assistant to the SVP, Chief Legal Officer & Corporate Secretary

New York, NY

Full-time

Onsite

Senior Level, Lead/Staff

$105K/yr - $125K/yr

10+ years exp

Suntory Global Spirits is the world's third largest leading premium spirits company, committed to crafting high-quality spirits and delivering exceptional experiences. The Executive Assistant will serve as a trusted partner to the SVP, Chief Legal Officer, providing high-impact administrative support and managing a variety of operational priorities in a dynamic business environment.

ManufacturingRetailWine And Spirits

Responsibilities

Prioritize and manage the CLO’s agenda, including strategic scheduling, resource allocation, and time optimization. Exercise discretion in making commitments on behalf of the CLO within agreed parameters

Prepare for and coordinate Suntory Global Spirits’ quarterly Board of Director meetings and other leadership team meetings, including arrangement of meeting sites, catering, AV, ground and air transportation, hotel accommodations and other matters

Assist in the preparation of Board of Director documentation, including notices, itineraries and meeting materials

Oversee travel policy compliance and vendor relationships, ensuring seamless travel arrangements for the CLO and senior team members, including extensive international travel, visa applications, and expense reporting

Assist in preparing presentation materials, correspondence and other draft documentation under direction of the CLO and senior team members

Undertake related duties as assigned, which may include timely and accurate expense report processing, budget preparation, preparing purchase requisitions, ordering products and services, and managing department office supplies

Perform gatekeeper role for external legal inquiries and correspondence

Demonstrate teamwork with other administrative professionals inside and outside the LPAC function in addressing issues in a fast-paced, dynamic environment

Draft and review high-level correspondence and communications for the CLO, ensuring clarity, confidentiality, and alignment with organizational goals

Provide legal support under attorney supervision, including contract administration, litigation/investigation support, and legal calendar/document management, while ensuring confidentiality and retention compliance

Qualification

Executive assistant experienceMicrosoft Office SuiteLegal supportVerbal communication skillsAttention to detailCultural awarenessCustomer service orientationFlexibilityTeamworkCreative thinking

Required

High school graduate required (Bachelor's degree or business school courses preferred)

Minimum of 10 years of previous executive assistant experience required, preferably including a corporate legal department and/or law firm setting

Thorough knowledge of executive administrative procedures; strong verbal communications skills; excellent grammar and other business English and written/composition skills

Proficiency in Microsoft Office Suite; curiosity and learning agility for cutting-edge tools and technologies

Must be flexible and agile when plans change and show calm under pressure to adapt to those changes

Flexibility to travel occasionally to support executive and leadership meetings offsite or key events as needed

Must be culturally astute, demonstrate an inclusive mindset, and have substantial experience working with international team members and counterparties

Strong ability to prioritize effectively in line with the guidance of the CLO and senior team members and understand key focus areas

Attention to detail; unquestioned personal integrity and capability to maintain confidentiality; a demonstrated ability to effectively interact at all organizational levels including C-Suite executives, global leaders and corporate directors; an intense customer service and people orientation, and the willingness to introduce creative ideas in pursuit of continuous improvement