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MCR Hotels · 1 month ago

Accounting Administrative Assistant

Fort Worth, TX

Full-time

Onsite

Entry Level

2+ years exp

MCR Hotels is the 3rd-largest hotel owner-operator in the United States, and they are seeking an Accounting Administrative Assistant. The role involves supporting the Accounting and Conference Planning Teams by providing administrative support and performing basic accounting duties.

Financial Services

No H1B

Responsibilities

Welcome and direct guests each morning to their training rooms

Maintain office area, inventory and order supplies required for the office, i.e., office stationery

Assist with ad hoc administrative duties as required by management

Maintain shipping/receiving/distribution for internal mail

Process Meeting Room Key Requests

Maintain critical date list and contact vendors for current documents

Process actualized regional trainees in Delphi weekly and input data in Excel

Audit banquet checks and input data on excel tracking file on a weekly basis

Create and receive purchase orders in Coupa

Review and code invoices for submission to approvers in Coupa

Maintain fitness center fees reconciliation and prepare related journal entries

Maintain temp labor tracking file for distribution to management and vendors

Support month-end close tasks as needed

Assist in the production office Thursdays and Fridays with processing training materials

Attend required meetings

Qualification

Accounting experienceMicrosoft Office proficiencySalesforce experienceSmartsheets experienceSocial Tables experienceProactive initiativePleasant phone mannerAttention to detailCommunicationTeam collaboration

Required

Minimum formal education of a high school diploma is required

Two years of job-related experience with accounting background preferably within the hospitality industry

Adept at managing fast-paced environment and putting people at ease

Demonstrated professional and pleasant phone manner

Comfortable interfacing with a diverse group of individuals

Exceptional attention to detail

Ability to prioritize, identify problems, and seek solutions as well as follow up and follow through with a variety of tasks

Excellent communications skill (oral & written) in English

Computer literate. Strong Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)

Warm, personable and energetic demeanor

Honest, trustworthy, discreet and careful with confidential information

Highly proactive and willing to take initiative

Ability to follow up and follow through with a variety of tasks

Handle multiple priorities effectively

Ability to work collaboratively and communicate effectively with team members at all levels of the organization

Must have employment eligibility in the U.S

Must be able to sit at a desk for up to 7 hours per day

Walking and standing are required the rest of the working day

Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis

Must be able to lift up to 50 lbs. occasionally

Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity

Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates

Vision occurs continuously with the most common visual functions being those of near vision and depth perception

Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, and other office equipment as needed