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TAIT · 6 hours ago

Project Manager - Live Entertainment

Orlando, FL

Full-time

Hybrid

Mid, Senior Level

2+ years exp

TAIT is a leader in creating extraordinary live events and experiences through innovative technology and design. They are seeking a Project Manager who will be responsible for planning, executing, and delivering projects while ensuring client satisfaction and managing project budgets. The role requires strong communication skills and the ability to manage multiple projects effectively.

Events

Responsibilities

Successful delivery of Project Scope, Schedule, and Budget

Ensure that the Client’s vision is considered throughout the Project lifecycle

Sustain Client and Customer satisfaction, exceeding expectations regularly

Internal and external communication of Project status and progress

Management of final deliverables, ensuring TAIT quality throughout delivery

Draw together the engineering, manufacturing, operational and support disciplines to ensure Project success

Risk monitoring and delay management

Active Management of Project financials

Participate in translating Client needs into 'TAIT language'

Ensure that the Client’s vision is considered throughout the Bidding phase

Generate or collaborate on Project Proposals and Quotes

Drive the development of creative and technical solutions

Participate in cost estimates and determine contingencies

Establish pricing and payment schedules

Understand the Project’s commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client

Act as a Client advocate within TAIT by ensuring the highest levels of Customer Service and sustaining the boutique experience that our Clients have come to expect

Maintain a unique connection to our Clients, their teams, and their stakeholders

Ensure TAIT's duties & responsibilities are properly executed. Ensure the client executes their duties correctly and, where necessary, ensure TAIT's interests are protected

Plan cashflow schedule according to proposals and contracts

Maintain payment schedule and invoicing

Lead the development of 'As Sold' budget at the outset of a Project

Maintain ongoing Forecasts to track for deviations throughout Project lifecycle

Monitor and control Project costs and Change Orders (Extras)

Raise early flags for potential risks as well as opportunities

Provide periodic project status reports

Act as the point of contact and accountable individual for the Project to senior leadership and executive teams

Develop and maintain good relationships with Project Performance and Operations groups

Proactive, open, and transparent communication

Attend (and/or organize) regular check-in meetings

Monitor team in identifying who should be 'around the table' for strategic conversations

Utilize relationships to resolve challenges, conflicts, or disputes within a Project or between competing Projects

Attend global and regional 'All Hands' and similar organization meetings and gatherings

Stay up to date on time clocking, expense report submittals, and other administrative tasks

Identify opportunities for minor and major improvements in the Project Process

Participate in departmental and organizational initiative

Ensure 'Lessons Learned' discussions occur for Projects that warrant celebrations of positive outcomes and critical reflection of negative outcomes

Knowledgeable of TAIT’s history and capabilities, to represent the Enterprise brand and collaborate with Clients

Actively seek opportunities to build new skills and hone or improve existing skills

Focus on hard skills for tactical application and soft skills for interpersonal communication and effective leadership

Participate in provided learning opportunities

Encouraged to work on projects that expand their knowledge and experience in new markets and submarkets

Qualification

Budget ManagementRisk ManagementProject ManagementProject SchedulingCustomer Relationship ManagementProject Management Professional (PMP)Microsoft OfficeContent Management SystemManufacturing ProcessesCommunicationInterpersonal Skills

Required

HS Diploma/ GED, plus 5+ years experience in Entertainment Industry or Project Management OR Bachelor's degree in Project Management, Engineering, Construction Management, Technical Theatre or Live Event related field, plus 2+ years' experience in Entertainment Industry or Project Management

The ability to prioritize tasks and meet deadlines in a fast-paced and agile environment

Excellent communication and interpersonal skills, with a customer service-oriented mindset

Strong knowledge of following software: Microsoft Office including Word, Excel, PowerPoint, Project scheduling (e.g. MS Project, Asana), Budget management and analysis (e.g. Power BI, Tableau), Enterprise Resource Planning (ERP) (e.g. Epicor, SAP), Customer Relationship Management (CRM) (e.g. Zendesk, Salesforce), Content Management System (e.g. Box, SharePoint, Google Drive)

Familiarity with manufacturing or fabrication processes and principles

Ability to be in office Monday - Friday, with travel to job sites up to 30%