The Juilliard School · 1 month ago
Associate Project Manager, Capital and Facilities
New York, United States
Full-time
Onsite
Entry, Mid Level
$70K/yr - $75K/yr
2+ years expThe Juilliard School is a world leader in performing arts education, providing high caliber artistic education for gifted individuals. The Associate Project Manager will support the Project Manager in coordinating and executing operational and capital construction projects while ensuring accurate documentation and communication throughout the project lifecycle.
EducationMusic
Responsibilities
Coordinate and manage day-to-day activities for operational and capital projects under the guidance of the Project Manager and department leadership
Participate in all phases of the project delivery process, including design development coordination, procurement support, construction administration tasks, punch list development, commissioning logistics, and project close-out preparation
Serve as a key point of contact between project stakeholders, gathering departmental needs, sharing updates, and helping to resolve issues in real time
Review and interpret construction documentation (drawings, specs, schedules, submittals) to support progress monitoring and ensure alignment with project requirements
Manage contractor oversight, including on-site coordination, field observations, compliance tracking, and issue escalation
Lead routine project meetings as requested, including preparing agendas, tracking action items, and distributing meeting minutes
Coordinate with the Trades Manager to schedule, track, and document in-house trades work contributing to project scope
Assist in budget management, including preparing preliminary cost estimates, tracking expenditures, monitoring budget status, and preparing updates for leadership
Compile and evaluate change order requests, preparing summaries and recommendations for Project Manager and leadership review
Support furnishings management, including inventory review, layout coordination with designers, procurement of items, budget tracking, and invoice processing
Administer work orders by dispatching tasks, monitoring progress, processing reports, and maintaining updates in the work management system
Support oversight of service contracts, assisting the Director of Facilities Operations with tracking vendor deliverables, timelines, and performance
Coordinate with Facilities Management staff to ensure that maintenance considerations are integrated into project execution
Assist in commissioning and close-out, including scheduling vendor training, gathering documentation, and verifying close-out deliverables
Coordinate internal office moves and renovations, helping manage schedules, vendors, and communications to minimize disruptions
Assist with furniture selection, procurement, and installation, ensuring functionality, aesthetics, and budget alignment for workplace environments
Perform other related duties as assigned, providing support across project and facilities operations
Qualification
Required
Bachelor's degree or Bachelor's degree-seeking in architecture, engineering, construction management, facilities management, or related field
Two to three years' experience as a facilities or construction superintendent or assistant project manager preferred
Strong computer skills, including Microsoft products and ability to learn new programs quickly
Excellent writing and communications skills
Ability to read and interpret documents such as safely rules, operating and maintenance instructions, and procedure manuals
Knowledge of how to use project management software such as: AutoCAD, Microsoft Project, Procore Construction Management, Revit
Please note that cover letters are a requirement for all applicants. An application will not be considered without a cover letter
Preferred
Three or more years' experience as a facilities or construction assistant project manager
An understanding of Building Information Modeling in context of facilities and construction management
OSHA 30 training for construction
Interior design background or familiarity/interest
Company
The Juilliard School
With a reputation for excellence, Juilliard is home to the finest.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Cathy Nadeau, CPA
Chief Financial Officer
Lesley Rosenthal
Chief Operating Officer and Corporate Secretary
Recent News
2025-11-04
2025-11-04
Company data provided by crunchbase