MUFG · 1 month ago
Sr. Administrative Specialist, Bilingual in Japanese & English, Washington DC
Washington, DC
Full-time
Hybrid
Senior Level
$73K/yr - $114K/yr
5+ years expMUFG is one of the world’s leading financial groups, striving to make a difference for every client, organization, and community they serve. The Sr. Administrative Specialist will provide superior-level secretarial support, manage the office's administrative tasks, and ensure effective communication with stakeholders.
Responsibilities
Provide direct, superior-level secretarial support to DC representative office managements. Maintain manager's calendar
Arranges travel and hotel reservations, completes all accounting forms for reimbursements, maintains membership, subscription, donation and pays dues in various organizations
Order business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures
Set up business and professional lunches, dinners, entertainments
Maintain inventory and submit report regarding Property Tax
Support Audit by Internal Audit and Regulators
Prepare ID and building access for new employees in DC office
Prepare administrative reporting to NY and Head Office including, budget, record keeping, compliance report, third party maintenance
Support MUFG events and Japanese community events held in DC, including IMF week MUFG reception
Support management’s role as Japan Commerce Association of Washington DC Board member, including new year festival administration
Assist Head Office executives’ business trips to DC including hotel and car service reservations
Organizes files and offices and maintain DC office’s procedures/manuals
Create and maintain Ld-2 list
Familiarize with enterprise policies and procedures and be involved with risk related tasks, such as business continuity planning, records management and issue/incident management
Be familiar with administrative tasks within the team to improve workplace effectiveness and efficiency
Escalate issues that require management's attention to mitigate execution risks
Qualification
Required
Bilingual English /Japanese business level required
5-10 years of business experience
Detail oriented and organized
Communication skill both in written and verbal manner
Computer skill (Word, Excel, and Power Point)
Preferred
Bachelor's degree preferred
Benefits
Comprehensive health and wellness benefits
Retirement plans
Educational assistance and training programs
Income replacement for qualified employees with disabilities
Paid maternity and parental bonding leave
Paid vacation
Sick days
Holidays
Company
MUFG
MUFG (Mitsubishi UFJ Financial Group) is one of the world's leading financial groups.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Greidy Puig
Vice President Finance- Business Unit CFO
Mark Fernandez
Vice President, Global Markets CFO Office
Recent News
2024-04-29
Company data provided by crunchbase