Carnegie Mellon University · 1 month ago
Sr. Administrative/Finance Coordinator - School of Drama - College of Fine Arts
Pittsburgh, PA
Full-time
Onsite
Mid, Senior Level
3+ years expCarnegie Mellon University is an esteemed institution, and they are seeking a Senior Administrative/Finance Coordinator for the School of Drama. This role involves providing advanced administrative support, coordinating budget expenditures, and facilitating travel arrangements for faculty and guests while ensuring efficient office operations.
EducationHigher EducationUniversities
Responsibilities
Within the department, coordinates and reconciles budget expenditures; reviews and processes purchase orders; determines proper Oracle information to be charged; reviews, monitors and analyzes monthly financial statements or expense reports; processes journal entries, reimbursements, authorizing payments of invoices; makes deposits, etc
Arranges travel for faculty and guest lecturers/artists to the school
Advises others in resolving vendor and/or department questions, concerns and issues
Handles special or difficult transactions, including special requests for payments, foreign wire transfers, cutting of checks, check cancellations and reissues; creation and distribution of accounting reports, etc
Facilitates and organizes student worker hiring
Performs miscellaneous office duties such as answering telephones, making copies, record-keeping, opening and date stamping mail, stuffing envelopes, collating and organizing materials and booking travel for staff and guests
Works with other support staff and work-study employees. Is responsible for ensuring that all work is performed accurately and in a timely fashion. Checks on progress and approves finished work. Trains new or temporary employees in office systems and processes
Directly handles difficult issues. Also directs other departmental staff concerning proper procedures or payment processing
Other duties as assigned
Qualification
Required
Associate's Degree
3-5 years of relevant work experience - Administrative Support, Organization and Planning Skills, Financial Acumen Skills, Data Entry, Accounts Payable, Bookkeeping, Reporting
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered
Successful background check
Preferred
Bachelor's Degree is preferred
Benefits
Comprehensive medical, prescription, dental, and vision insurance
Generous retirement savings program with employer contributions
Tuition benefits
Ample paid time off
Observed holidays
Life and accidental death and disability insurance
Free Pittsburgh Regional Transit bus pass
Access to our Family Concierge Team to help navigate childcare needs
Fitness center access
Company
Carnegie Mellon University
Carnegie Mellon University is a private research university that offers degrees in technology, arts, and various other fields.
5001-10000 employees
H1B Sponsorship
Carnegie Mellon University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (131)
2024 (131)
2023 (149)
2022 (132)
2021 (120)
2020 (99)
Funding
Current Stage
Late StageTotal Funding
$488.58MKey Investors
ICANNAppalachian Regional CommissioneBPF Foundation
2025-05-29Grant· $0.45M
2024-09-05Grant· $0.5M
2024-08-29Grant· $0.05M
Leadership Team
Amy Coutu
Assistant Vice President, Enterprise Applications
Chirag Patel
Adjunct Professor
Recent News
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