Museum of Fine Arts, Houston · 1 month ago
Development Coordinator, Annual Campaigns
Houston, TX
Full-time
Onsite
New Grad, Entry LevelThe Museum of Fine Arts, Houston is a leading art institution with over 100 years of history, offering a diverse range of programs and exhibitions. They are seeking a Development Coordinator to manage annual fund drives, assist with donor relations, and contribute to fundraising strategies while maintaining meticulous attention to detail.
Responsibilities
Partner in the execution of the Museum, Bayou Bend Collection and Gardens, Glassell School of Art, and Rienzi Annual Fund Drives, managing a high volume of monthly renewals and fulfillment with minimal supervision. Responsibilities include cleaning mailing lists, identifying special cases, mail-merging, printing, stuffing, and assisting with donor acquisitions (such as scheduling volunteers and coordinating with the mail house)
Produce Leadership Circle fulfillment packages and invitations
Keep and manage inventory of mailing materials, proactively calculating annual quantities required and ordering additional inventory when stocks are low
Assist in the preparation of Annual Fund Drive materials, including preparing and submitting graphics request forms
Process and track Annual Fund Drive revenue and expenditures, and collaborate with the Senior Development Officer on budgeting
Create and track the overall Annual Fund Drives schedule
Create comprehensive giving reports for internal stakeholders and donor listings for MFAH webpages and publications
Contribute to the development of digital campaigns and fundraising films (from creative concept through logistical implementation) to enhance donor engagement
Assist VIP donors with confidential giving history information and stewardship fulfillment, by phone and in person
Maintain up-to-date knowledge of donor benefits and stewardship activities
Provide on-site support at development events specific to the Annual Campaigns and at fundraising events as needed
In addition to responsibilities related to the Annual Fund Drives, perform similar tasks for the Core Salon patron group and the Rienzi Garden Endowment Fund
Work closely with Senior Development Officer to pilot new fundraising strategies that reach new audiences and harness digital opportunities
Serve as the primary liaison with operations team to improve reporting processes and maintain accuracy of Tessitura data
Qualification
Required
Partner in the execution of the Museum, Bayou Bend Collection and Gardens, Glassell School of Art, and Rienzi Annual Fund Drives, managing a high volume of monthly renewals and fulfillment with minimal supervision. Responsibilities include cleaning mailing lists, identifying special cases, mail-merging, printing, stuffing, and assisting with donor acquisitions (such as scheduling volunteers and coordinating with the mail house)
Produce Leadership Circle fulfillment packages and invitations
Keep and manage inventory of mailing materials, proactively calculating annual quantities required and ordering additional inventory when stocks are low
Assist in the preparation of Annual Fund Drive materials, including preparing and submitting graphics request forms
Process and track Annual Fund Drive revenue and expenditures, and collaborate with the Senior Development Officer on budgeting
Create and track the overall Annual Fund Drives schedule
Create comprehensive giving reports for internal stakeholders and donor listings for MFAH webpages and publications
Contribute to the development of digital campaigns and fundraising films (from creative concept through logistical implementation) to enhance donor engagement
Assist VIP donors with confidential giving history information and stewardship fulfillment, by phone and in person
Maintain up-to-date knowledge of donor benefits and stewardship activities
Provide on-site support at development events specific to the Annual Campaigns and at fundraising events as needed
In addition to responsibilities related to the Annual Fund Drives, perform similar tasks for the Core Salon patron group and the Rienzi Garden Endowment Fund
Work closely with Senior Development Officer to pilot new fundraising strategies that reach new audiences and harness digital opportunities
Serve as the primary liaison with operations team to improve reporting processes and maintain accuracy of Tessitura data
Hybrid right- and left-brain skill set: highly proficient with data, spreadsheets, and operational workflows, while also contributing imaginative concepts and storytelling ideas for fundraising campaigns
Excellent administrative, organizational, and time-management skills, with a strong emphasis on meticulous attention to detail and task prioritization. Proactive and self-motivated, capable of managing core tasks with minimal supervision and identifying opportunities to improve processes
Exceptional interpersonal and communication skills, adept at collaborating courteously and effectively with diverse museum staff and high-level donors
Sound judgment and discretion in handling confidential information
A strong interest in the arts and the ability to approach projects with creativity and curiosity
Availability to work some evening and weekend hours to provide on-site support for events
Work will primarily be performed in an office and museum gallery environment. Work will involve extended sitting and computer use. Some local, regional, national travel may be required. With or without reasonable accommodation, the individual selected must have the physical and mental capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include:
Must undergo and meet company standards for background and reference checks, in addition to any mandatory licensing requirements
May be required to work overtime without advance notice
Extensive computer usage
Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others
Frequent sitting, occasional standing and walking, which may be required for extended periods of time, depending on the project or task
May be exposed to or required to handle sensitive and confidential information
Preferred
Bachelor's degree in related field preferred, or an equivalent combination of experience and education demonstrating comparable skills and abilities
Experience in donor stewardship, client relations, project and budget management, or administrative roles, preferably within cultural or arts organizations
Experience successfully coordinating large direct mailings strongly preferred
Strong proficiency in Microsoft Office Suite, particularly Excel; experience with Tessitura or other CRM software preferred
Experience with – or a willingness to learn - data analysis, digital solicitations, and strategies for donor acquisition, renewal, and stewardship
Benefits
Medical Insurance: Employee and dependent coverage through a choice of managed health care programs
Dental Insurance: Employee and dependent coverage through two plan choices
Vision Insurance: Employee and dependent coverage through a vision program
Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.
Life Insurance & AD&D: Employee coverage at no cost to the employee
Long Term Disability: Employee coverage at no cost to the employee
Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked
Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days
Holidays - Full-time employees receive ten paid holidays per year
Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.
Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match!)
MFAH Membership – Staff receive a free Family-level membership
Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and the Glassell School of Art.
Company
Museum of Fine Arts, Houston
Museum of Fine Arts, Houston is a curation of artworks from a range of artists and eras.
Founded in 1900
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Zachary Haines
Chief Technology Officer
Larry Stokes, SPHR, SHRM - SCP
Chief Human Resources and Diversity Officer
Recent News
2025-07-30
2025-06-12
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