Blarney Castle Oil Co. · 1 month ago
Accounting & Finance Administrative Assistant
Bear Lake, MI
Part-time
Onsite
Entry Level
2+ years expBlarney Castle Oil Co. is a family-owned company that has been a part of Michigan's retail C-Store operations since 1933. The Accounting & Finance Administrative Assistant supports the Accounting and Finance departments by managing accounts payable tasks, handling dealer accounts, and assisting with various financial operations.
Retail
Responsibilities
Opens Accounts Payable mail daily and date stamps the invoices for the receipt date. Distributes mail to the correct person
Stuffs checks into envelopes to be mailed on check run day
Files check runs in Accounts Payable drawers after each check run. Assists with moving Accounts Payable files at year-end
Work closely with dealer accounts to answer questions regarding payment, NSF, or other account related questions
Set-up dealer banking information and update accordingly
Send Electronic Fund Transfers (EFT) statements and notifications
Posts cash receipts from daily ACH reports
Opens and sorts all store mail for the PDI Auditors
Sorts invoices from store mail and distributes them to the Accounts Payable department. Verifies trade invoices from the store are entered correctly into PDI
Populates weekly FleetCor template to be uploaded by the Staff Accountant
Posts Bill of Lading deliveries from transport drivers. Prints and organizes Bill of Lading daily paperwork. Posts credit and rebills for Dealers and C-Stores. Updates Inventory fuel spreadsheet and assists in month-end reconciliation. Collect missing Bill of Ladings from each posting day. Files driver paperwork. Creates Bill of Lading folders for each month
Processes Dealer account EFT’s in DM2 and Blue Cow/Ignite. Run EFT reports. Finalize EFT before submitting EFT to the bank. Approve EFT though the bank. Work with Dealers on account balances and making changes when needed. Set up new customer accounts for EFT processing. Make changes for current EFT customers, monitoring accounts, and posting NSF’s. Maintain records of EFT and NSF transactions
Create sales orders and bill customers for fuel and freight deliveries
Other duties as assigned, including assisting the Accounts Payable team with invoice number corrections or invoice data entry
Qualification
Required
Two years of relevant experience is required
Strong communication skills and the willingness to work in a team environment are required
Computer literacy and well-developed skills using spreadsheet application software are necessary
The ability to multi-task and prioritize duties is necessary
Benefits
Medical & Prescription coverages
FSA
HSA
Dental
Vision
Short & Long Term Disability
Life Insurances
Hospitalization
Accident and Critical Illness
401(k) with company match
PTO
Tuition Assistance Programs
Employee Assistance Plan
Identity Theft Protection
Home Heating Discounts
Company
Blarney Castle Oil Co.
Blarney Castle Oil Co is a petroleum and propane distribution company that owns and operates over 130 convenience stores and 10 branch offices in Michigan.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase