Littler · 4 hours ago
Office Assistant - Chicago (In Office)
Chicago, IL
Full-time
Onsite
Entry Level
$51K/yr - $62K/yr
1+ years expLittler is the largest global employment and labor law practice in the world exclusively devoted to representing management. The Office Assistant will perform a variety of administrative duties to support the Practice Office, including managing the Conference Center and maintaining positive contact with attorneys, support staff, and clients.
AdviceEmploymentLegal
Responsibilities
Meets and greets clients and visitors to the office and ensures proper clearance and routing of such parties in accordance with Firm policies
Receives and records deliveries to the Firm and/or individuals in the Firm and routes them accordingly to the proper recipient
Schedules, sets up, and maintains records for use of Conference Center
Provides catering services for office meetings and visitors to the Conference Center
Requests files/boxes from off-site storage, closes files and prepares boxes for return to storage
Responsible for Office Services: Supplies, US Mail, FedEx
Copies documents, case files, or other materials as requested
Stocks / Orders Copy Room supplies as needed; Maintains accounts
Stocks / Orders café supplies; Maintains vendor relationships
Coordinate pick-up and delivery of document productions sent to outside vendors
Operates and maintains standard office equipment including laptops, copiers, and printers
Coordinates equipment repair calls with IT Department and vendors
Regular and predictable attendance is an essential function of the job
Assist APCs, paralegals, and attorneys with administrative and client matter task and projects as needed
Serve as office liaison with building management regarding local maintenance issues
Assist with collecting, coding and organizing accounts payable invoices for approval and forwarding to accounting for processing
Coordinate with APCs and compliance team to generate bar coded client/matter file folder labels
Other duties may be assigned
Qualification
Required
Ability to read and write at a level normally acquired through the completion of high school in order to maintain records and filing systems
Minimum one year on the job experience within an office environment necessary in order to gain an understanding of office policies and procedures and effectively operate equipment with minimal supervision
Ability to sort and organize documents for copy jobs
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to operate, maintain, order and stock supplies for office equipment
Must have strong knowledge of MS Word, Excel and Outlook
Interpersonal skills necessary in order to communicate and effectively follow the instructions from a diverse group of attorneys and staff and providing information with ordinary courtesy and tact
Interpersonal skills necessary in order to communicate by email and telephone to provide information with ordinary courtesy and tact
Work occasionally requires a high level of mental effort and strain when performing a volume of clerical tasks and performing other essential duties
Ability to retrieve and distribute files, written documents or office supplies weighing up to 12 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
Work may require irregular hours and occasionally require more than 40 hours per week to perform the essential duties of the position
Must be able to perform duties with minimal supervision
Benefits
Comprehensive health, dental and vision plan for you, your spouse/domestic partner and children
Superior 401(k) plan
Ample time off programs
Mental health programs
Family building and caregiving
Generous paid parental leave
Life insurance
Disability insurance
Wellness program
Flexible spending accounts
Employee referral bonus program
Company
Littler
Littler is the largest global employment and labor law practice, representing management in all aspects of employment and labor law and serving as a single-source solution provider to the global employer community.
1001-5000 employees
H1B Sponsorship
Littler has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2022 (1)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
M
Maralee Downey
Chief Legal Officer & General Counsel
Recent News
globallegalchronicle.com
2025-11-27
bloomberglaw.com
2025-10-14
2025-09-24
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