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Scheels · 1 month ago

Vendor Accounting Specialist

Fargo, ND

Full-time

Onsite

Entry Level

1+ years exp

Scheels is a leader in the sporting goods industry, dedicated to creating the best customer experience in the USA. The Vendor Accounting Specialist will manage vendor accounts, track invoices, and resolve discrepancies while ensuring effective communication with stakeholders.

E-CommerceFitnessRetailSporting GoodsSports

Responsibilities

Manage your assigned grouping of vendors, tracking receiving, invoices, credits, discrepancies, and other accounts payable information using internal reports

Accurately input and validate invoices, ensuring all necessary information is collected from appropriate systems

Prepare invoices for the payment processing team and provide supporting information to resolve reconciliation issues

Investigate and resolve receiving and cost discrepancies by partnering with store teams, Scheels campus teams, and vendor partners

Serve as the primary point of contact for your vendors, handling invoices, credits, discounts, and deductions while keeping statements current on a monthly basis

Verify and record vendor communications related to business updates, payment methods, and other critical financial details, coordinating with internal teams to make timely updates

Leverage Excel, Google Sheets, and other reporting tools to analyze, organize, and present data to support decision-making

Regularly use core systems, checklists, and standard operating procedures (SOPs) to complete work and stay current on updates or changes

Maintain an organized and professional work environment, including workspace, email inbox, and digital files and folders

Ensure consistent, high-quality communication and organization with internal and external stakeholders through email and other platforms

Meet deadlines and manage workload effectively and efficiently, especially during month-end close periods

Demonstrate professionalism and support a positive team environment by treating coworkers and vendors with respect

Maintain assigned schedule, typically Monday through Friday during standard business hours, with occasional evening or weekend availability

Supports team training when leadership determines readiness, contributing to the development and growth of the team

Qualification

ExcelGoogle SheetsBasic MathOrganizational SkillsCustomer ServiceTeach-abilityProfessionalismTeam Mentality

Required

Customer Service: Genuinely and consistently treat co-workers, customers and business partners like they are the most important person including eye contact, a smile and a genuine 'Thank you'

Culture: Approach daily tasks, projects and follow-up communication with energy and sense of urgency

Cultivate a deep desire to become a knowledge expert in their role with the ability to apply their knowledge and experience with great impact

Show respect and appreciation for others and Scheels

Arrive to work and meetings 10 minutes early

Team Mentality: Genuine interest and action in helping others before yourself, regardless of recognition or reward

Teach-ability: Consistent eagerness to listen, learn, apply knowledge and accept critical feedback

Ability to adapt to a changing work environment

Ability to apply concepts of basic math, grammar, punctuation and spelling

Dress Code: Meets Scheels dress and grooming expectations in support of professional, clean and welcoming environment for customers, co-workers and business partners

Efficiency: Demonstrate pride and ownership of their work while meeting expected deadlines

Associate's degree; or one to two years of related experience

Must be able to sit, stand, bend at the waist, climb, stoop, kneel, crouch, reach, walk, push/pull, lift, talk, and hear with or without reasonable accommodation

Sedentary work - Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects, including the human body

Scheels cares about the health and safety of our Associates. Associates are expected to follow all safety procedures and perform their job duties in a fashion that minimizes the risk of injury