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YMCA of the USA · 1 month ago

Business Office HR Coordinator (Bedford-Stuyvesant YMCA)

Brooklyn, NY

Full-time

Onsite

Entry Level

$18.04/hr - $25.26/hr

1+ years exp

The YMCA of Greater New York is seeking a Business Office HR Coordinator for the Bedford-Stuyvesant branch. This role involves providing daily Human Resources and Payroll support, as well as assisting in Financial Business tasks to enhance community impact.

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Responsibilities

Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to:

Entry of employee and volunteer screenings into the applicable system

Assist with Youth & Family screening and agency processing

Assist with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.)

Generate and maintain the supply of New Hire Packets, Status Change forms, etc

Data entry into CONNECT: HR is completed timely and accurately

Assist with the maintenance and accurate filing of all employee and volunteer files

Will assist the supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following, but not limited to:

Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc

Help coordinate medical plan changes, providing staff with benefit summaries and information

Provide an overview of health insurance, retirement, direct deposit, etc

Provide vacation hours, sick hours, and personal benefits upon request

Assist with employment verification requests

Timely response to unemployment claims in the absence of the supervisor

Timely entry of Workers Comp claims in the absence of the supervisor

Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc

Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks

Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports. Run open PO and Income-On-Hold (IOH) reports to notify branch staff

Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers

Assist in collecting purchasing card documents and submitting them to the Association Office (AO)

Assist in the distribution of financial reports to all branch department heads

Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines

Assist in government contract record-keeping and reporting to the agency in a timely manner

Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.)

Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies. Help to create and submit HelpDesk tickets

Order and manage the inventory of the branch's office supplies