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Tennessee Board of Regents (TBR) · 1 month ago

Board Operations and Capital Budget Coordinator

Nashville, TN

Full-time

Onsite

Entry, Mid Level

3+ years exp

Tennessee Board of Regents (TBR) is seeking a Board Operations and Capital Budget Coordinator to provide high-level administrative, operational, and analytical support. This role involves managing Board meetings, assisting with capital budget requests, and providing comprehensive administrative support to ensure the smooth operation of Board activities.

Higher Education

Responsibilities

Serves as the Assistant Board Secretary, supporting the planning, coordination, and logistics for quarterly and special Board meetings, committee meetings, and related events. Proactively compiles and organizes materials; prepares agendas, scripts, reports, resolutions, and minutes as directed. Anticipates meeting needs, identifies potential issues, and recommends solutions to ensure smooth execution. Assists with onboarding and orientation for new Board members and supports annual disclosure and policy compliance processes. Serves as a key member of the Board team, providing administrative and logistical support to ensure the effective planning, execution, and follow-up of meetings and events

Assists the Assistant Vice Chancellor with the annual capital budget request process, project submittals, and information requests by coordinating with campuses, project managers, and staff, while tracking status updates and ensuring timely, accurate submissions. Participates in SBC, ESC, OSA, THEC, TSSBA, F&A, Board of Regents, and other related meetings to provide support to the AVC, including preparing materials, taking notes, coordinating follow-up actions, and maintaining documentation. When delegated, represent the AVC or convey information on their behalf. Provides administrative and analytical support to ensure the AVC is fully prepared for meetings and deadlines

Serves as a point of contact for the Board Office and Capital Budget areas; monitors related email accounts and ensures timely, professional responses. Processes invoices, travel claims, and supply orders; maintains office supplies and inventory. Prepares, edits, and proofreads correspondence; maintains official records and reference materials and ensures proper filing and document retention. Provides comprehensive administrative support for both the Board Office and Capital Budget operations and coordinates ad hoc projects and special assignments as needed. Assists with the presidential search process in consultation with the AVC. Represents and assists the Executive Assistant to the Chancellor. Assists with calls and correspondence to the System Office. Contributes to the development and updates of office procedures, templates, and process documentation to promote efficiency and consistency across operations

Supports TBR goals and initiatives by performing other duties, special projects, and assignments as requested

Qualification

Event planningCapital budgetingDocument managementExecutive supportMicrosoft Office SuiteProject managementCommunication skillsInterpersonal skillsAttention to detailConfidentiality

Required

Associate's degree and a minimum of 3 years of professional experience OR a comparable combination of education and experience

Experience with planning events and coordinating travel

Experience managing official records, documents, or reports

Available for limited travel

This position is based in Nashville, Tennessee, and requires on-site work at least one day per week, with additional in-office days as needed based on workload and organizational needs

Preferred

Bachelor's degree and 2 years of experience

Experience in higher education or state government

Experience providing executive-level support to senior leadership or a governing board

Familiarity with capital budgeting, facilities development, or project management processes

Company

Tennessee Board of Regents (TBR)

TBR - The College System of Tennessee is the state’s largest public higher education system, with 13 community colleges, 23 colleges of applied technology (TCATs) and the online TN eCampus serving approximately 170,000 students.

Founded in 1972

Nashville, Tennessee, USA

51-200 employees