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Boston University · 6 hours ago

ASSISTANT TO THE DEAN, Pardee School of Global Studies

Boston, MA

Full-time

Hybrid

Mid Level

$26.59/hr - $33.51/hr

3+ years exp

Boston University is seeking an Assistant to the Dean for the Pardee School of Global Studies. This role involves providing high-level administrative support to the Dean, managing projects, communications, and scheduling while ensuring the smooth operation of the Dean's office.

BiotechnologyCollaborationHealth CareMedical

H1B Sponsor Likely

Responsibilities

Manage the Deans calendar and schedule, coordinating with internal and external stakeholders at all levels of the University

Arrange travel and meetings; support logistics for faculty and leadership meetings, including scheduling, space reservation, agenda preparation, material distribution, and note-taking

Assist with signature initiatives and occasional events in coordination with the Director of Strategic Affairs and Communication

Review, prioritize, and properly route all incoming correspondence and inquiries addressed to the Dean

Draft and proofread letters, emails, reports, and remarks; respond to inquiries with discretion and professionalism

Screen incoming calls, return calls on behalf of the Dean, and redirect as appropriate

Maintain confidentiality regarding sensitive information, including all personnel matters and faculty reviews

Monitor the Deans email account and coordinate responses, while briefing the Dean on key issues and meeting contexts

In collaboration with the Executive Director, oversee day-to-day operations of the Deans Office at 121 Bay State Road

Recommend purchases, coordinate with IT on technical issues, and ensure the office is well-equipped

Maintain a welcoming and efficient front office environment

Conduct basic research and assist with special projects at the Deans request

Provide general administrative support as needed

Qualification

High-level administrative supportCommunication skillsAttention to detailConfidentialityBachelor's degreePlanningTravel booking experienceMS Office proficiencyOrganizational skillsInitiativeOwnershipCultural diversity awarenessProfessionalismDiscretionMultitasking skillsHigher education administrationAdobe Suite proficiencyGoogle Workspace proficiency

Required

Bachelors degree with 3 to 5 years of experience as a high-level administrative assistant to a busy executive

Excellent oral and written communication skills

Attention to detail

Ability to handle confidential and sensitive material with the utmost professionalism

Excellent verbal and written communication skills

Exceptional planning and organizational skills

Ability to take initiative and ownership of projects

Demonstrated ability to handle sensitive issues and maintain confidentiality

Ability to work effectively with culturally diverse groups within an organization

Proven ability to perform duties with professionalism, flexibility, discretion, judgment, diplomacy, and tact

Strong multitasking skills and ability to adapt to changing priorities and meet deadlines

Experience with purchasing and booking travel

Proficiency in MS Office, Outlook Calendar, Adobe Suite, and Google Workspace

Availability to support occasional evening or weekend events throughout the year

Preferred

Prior experience in higher education administration

Company

Boston University

Glassdoor4.3

Boston University is one of the leading private research and teaching institutions in the world today, with three primary campuses in the heart of Boston and programs around the world.

Founded in 2008

Boston, Massachusetts, USA

5001-10000 employees

http://www.bu.edu/dbin/stemcells/

H1B Sponsorship

Boston University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2024 (1)