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CAI Software, LLC · 1 month ago

Benefits & HR Coordinator

United States

Full-time

Remote

Mid Level

3+ years exp

CAI Software, LLC is a leading provider of digital work execution platforms aimed at enhancing operational efficiency in industrial environments. The Benefits & HR Coordinator will support day-to-day HR operations with a primary focus on employee benefits, onboarding/offboarding, and basic HR and payroll administrative tasks.

ConsultingSoftwareWeb Development

Work & Life Balance

Responsibilities

Serve as the first point of contact for general benefits questions (medical, dental, vision, 401k, leave programs, etc.)

Partner with benefits brokers to resolve employee inquiries, eligibility issues, or escalations

Process benefit enrollments, changes, and terminations in HRIS/benefit platforms

Assist with annual open enrollment, including communications, data audits, and vendor coordination

Maintain accurate and compliant benefits records

Support employee onboarding, including preparing offer packets, collecting documentation, initiating background checks, and setting up new hires in HRIS

Coordinate employee offboarding tasks such as system terminations, final pay inputs, COBRA notices (working with vendor), and exit documentation

Respond to routine employee questions regarding policies, PTO, pay cycles, and HR processes

Maintain personnel files and ensure data accuracy across systems

Assist payroll team with new hire setups, terminations, benefit deductions, and basic payroll changes

Monitor and update payroll tax account information across state and local jurisdictions as needed

Maintain accounts and respond to notices in unemployment portals and state tax websites

Support the completion of employment verifications and compliance documentation

Qualification

HRIS proficiencyBenefits administrationPayroll supportMulti-state payroll taxCommunicationCustomer serviceTech-savvyAttention to detailProblem-solvingCollaborative mindset

Required

Familiarity with HRIS and benefits platforms; ability to learn new systems quickly

Strong attention to detail, organization, and follow-through

Excellent communication and customer-service skills

Ability to handle confidential information with integrity and professionalism

Preferred

3-5 years of experience in HR, benefits administration, or payroll support

Experience with multi-state payroll tax or unemployment portals

Benefits

Medical

Dental

Vision

401k

Leave programs

Company

CAI Software, LLC

Glassdoor3.8

CAI Software, LLC delivers mission-critical, production-oriented software to Manufacturers and Food & Beverage producers, processors, and distributors.

Founded in 1978

Smithfield, Rhode Island, USA

501-1000 employees