Inside Higher Ed ยท 1 month ago
Administrative Assistant School of Aquaculture
Frankfort, KY
Full-time
Onsite
Entry Level
2+ years expKentucky State University is seeking an Administrative Assistant for the School of Aquaculture and Aquatic Sciences. This role provides office support and administrative services, ensuring efficient operation and communication within the department and with external stakeholders.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Coordinate and manage office activities to ensure efficiency and compliance with university policies. Maintain supplies and equipment, monitor inventory, and ensure equipment functionality
Prepare documents, manage calendars, handle correspondence, and maintain records. Create and process requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests, and students. Assist with data entry, reporting, and presentation preparation
Serve as a primary point of contact for internal and external stakeholders. Respond to inquiries via phone, email, and mail. Schedule and coordinate meetings, appointments, and travel. Prepare and distribute memos, newsletters, and other communications
Support projects by tracking progress, coordinating resources, and managing timelines. Assist with planning and execution of events, workshops, and departmental activities
Monitor and support budgetary functions. Process invoices, expense reports, and financial documentation accurately and in a timely manner
Greet and assist visitors, ensuring a welcoming and professional environment. Address inquiries and resolve issues with professionalism, escalating when necessary
Qualification
Required
High school diploma or equivalent required
Minimum of 2 years of experience in an administrative or office support role
Proficiency in office software and equipment, strong organizational and communication skills
Exceptional ability to manage multiple tasks and prioritize workload effectively
Strong verbal and written communication skills, with the ability to convey information clearly and professionally
Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment
High level of accuracy and attention to detail in managing documents and information
Ability to anticipate needs and solve problems proactively
Strong interpersonal skills, with the ability to work well with a diverse team and interact positively with all levels of staff and external contacts
Ability to handle sensitive information with discretion and maintain confidentiality
Preferred
Associate's or Bachelor's degree in Business Administration, Office Management, or a related field
Prior experience in a similar role within higher education
Advanced skills in using Microsoft Office Suite and familiarity with project management software (e.g., Asana, Trello)
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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