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Ciellos · 1 month ago

Part-Time Office Administrator – Marietta Office

Marietta, GA

Part-time

Hybrid

New Grad, Entry Level

$30K/yr - $33K/yr

Ciellos is a Microsoft Dynamics 365 technology consulting powerhouse, specializing in AI Business Solutions and Microsoft technologies. The Office Administrator will be responsible for managing office operations, supporting local and international teams, and enhancing the company culture through event organization and efficient office management.

ConsultingInformation TechnologyProfessional Services

No H1B

Hiring Manager

Violetta Stemasova

Responsibilities

Being main point of contact for any building and office-related matters

Ensure local invoices are paid and organized and reported properly in the accounting system

Oversee ordering and management of office and first aid supplies, including inventory checks and audits

Maintain organization in common areas, including handling daily tasks such as kitchen refreshments, fridge organization, and dishwasher duties

Ensure activities and measures for local workplace compliance

Select, order and maintain office equipment and furniture pieces (locks, kitchen equipment, monitors, desks etc.)

Maintain a network of local suppliers for food, travel, accommodations, and leisure activities, and secure optimal pricing or group discounts

Closely cooperate with the Finance team, C-level executives, and Regional Location Managers on making sure the budget is met diligently

Handle outgoing mail and company checks, visit post office or banks as needed, and manage incoming mail distribution

Arrange internal meetings, set up equipment, reserve rooms, and coordinate with other locations on meeting needs, such as for all-hands gatherings

Support local onboarding by setting up desks and preparing welcome packages for new employees

Work closely with the HR team to assist in tasks related to employee well-being and retention, ensuring Ciellos’ values are embodied in office initiatives

Assist in developing swag ideas, sourcing suppliers, and distributing branded items to team members

Take photos and videos of office events to support our employer branding efforts

Organize and arrange social and team events, including meals, decorations, and other arrangements

Collaborate with the People and Culture team on virtual events to engage remote employees and strengthen Ciellos culture

Arrange travel plans for local and international team members, including booking accommodations, preparing visas, flights, and local transportation

Provide direct administrative support to C-level executives, including calendar management, meeting scheduling, and travel arrangements

Prepare and edit presentations, and other documents as requested by executives

Coordinate logistics for executive meetings, including preparing agendas, taking minutes, and following up on action items

Assist with special projects and initiatives as assigned by the executive team

Qualification

Microsoft Dynamics 365Office ManagementEvent CoordinationTravel CoordinationCommunication SkillsMulti-taskingHR AssistanceInterpersonal SkillsAttention to DetailOrganizational Skills