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ECLARO · 5 hours ago

Admin Assistant

Overland Park, KS

Contract

Onsite

Mid Level

$25.45/hr - $25.45/hr

3+ years exp

ECLARO is a prominent player in the Financial Services Industry, seeking an Admin Assistant to support a dynamic team. The role involves a blend of strategic insight and hands-on execution, focusing on daily operations and departmental initiatives including event planning and administrative coordination.

Staffing & Recruiting

Responsibilities

Welcome and host guests, vendors, clients, and visitors creating a warm and professional first impression

Manage incoming calls and messages, ensuring efficient routing and issue resolution

Maintain and update call rotation settings and troubleshoot Jabber-related queries

Support team and leadership calendars for seamless scheduling and activity alignment

Organize meetings, travel arrangements, and conference calls including equipment setup

Ensure meeting logistics such as IT support, room setup, catering, and off-site coordination

Oversee daily office supply management and smaller-scale team projects

Prepare and reconcile travel and business expenses

Process invoices and expense reports with accuracy and timeliness

Tackle a variety of administrative tasks that shift with business needs including approvals and reporting

Manage vendor relationships and oversee office services maintenance including conferencing equipment and permit posting

Plan and support logistics, agendas, and resources for team and leadership meetings

Draft presentations, memos, and internal communications tailored to various audiences

Qualification

Financial services experienceMicrosoft Office SuiteOrganizational skillsCommunication skillsProject managementAI proficiencyJudgmentDiscretionAttention to detailInterpersonal skills

Required

Minimum 3-5 years' experience in a relevant role (in an office/admin setting or in the financial services industry) with previous work experience in the Financial services industry will have first preference

Previous work experience in the Financial services industry will have first preference

Minimum 2 to 5 years of administrative support experience in a corporate setting

Comfortable working with AI to better streamline processes

Outstanding organizational skills and meticulous attention to detail

Excellent communication written and verbal with polished interpersonal finesse

Ability to prioritize effectively and manage multiple tasks with urgency

Sound judgment, discretion, and professionalism in sensitive situations

Proven experience managing administrative projects and tasks independently

Microsoft Office Suite: Word for polished communications and reporting

Microsoft Office Suite: PowerPoint for professional presentation creation

Microsoft Office Suite: Excel for spreadsheeting, data and expense tracking, and event planning

Foundational data formatting and analysis experience