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JLL · 2 months ago

Facility Project Coordinator

Mobile, AL

Full-time

Onsite

Mid Level

3+ years exp

JLL is a leading global provider of real estate and investment management services. They are seeking a Facility Project Coordinator who will support the project management team by organizing project documentation, managing project-related issues, and ensuring compliance with company policies. The role involves administrative support, coordination of meetings, and collaboration with various teams to deliver successful project outcomes.

CommercialReal Estate

No H1B

Responsibilities

Prepare project management reports and meeting minutes

Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules

Supports Facility Project Manager in improvement and building of standard facility project management procedures

Support project management team on projects and assignments

Proactively manage project-related issues

Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner

Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects

Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct

Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management

Maintains and supports project management tools, systems, and processes

Ensures best practices are being followed and the right resources are available to project managers

Coordinate Meetings

Transcribe meeting minutes, punch lists and other project documentation

Work with architects to deliver plans and drawings

Assist in updating Schedules and Budgets

Track Invoices

Coordinate Vendors

Produce quality Monthly Reports

Assist in drafting RFPs

Help ensure drawings meet client standards

Proactively manage project-related issues on account or assignment

Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides