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National Association of Mutual Insurance Companies (NAMIC) · 10 hours ago

Event Planner & Marketing Specialist

Indianapolis, IN

Full-time

Onsite

Mid Level

The National Association of Mutual Insurance Companies (NAMIC) is seeking an Event Planner & Marketing Specialist to join their Event, Education, and Association Services department. This role focuses on managing educational and networking events while handling logistical details, marketing efforts, and providing customer service support.

Non Profit

Growth Opportunities

Responsibilities

Manages all meeting planning details (speaker research/logistical and presentation material coordination, preparation of meeting specifications and hotel room lists, event budgeting and reconciliation of hotel and meetings expenses, hotel selection and contract negotiations drafts and proofreads promotional copies for websites, campaigns, newsletters, etc.) for activities as assigned

Participates in and coordinates the arrangements for respective committee meetings in support of meeting planning development

Works directly with member company committee representatives or programming leaders to determine important presentation topics, ideas for potential speakers and managing efforts to secure these and other details for event in respective meeting planning

Interacts with clients, client staff, vendors, and NAMIC association staff as directed

Serves as liaison to hotel/meeting facility for respective events

Responsible for developing, executing, and evaluating marketing efforts for assigned conference events including writing marketing copy, preparing list requests for mailings, digital promotion, and coordinating event brochure mailings

Assists with the budgeting process including maintaining budget worksheets and records throughout the year with quarterly reports to Conference Boards

Prepares quarterly conference board reports for respective events and projects

Assists the Association Marketing Manager & Creative Lead as needed

Provides customer service support – including using positive telephone skills, responding promptly to e-mails and phone calls, etc

Supports all aspects of event operations, including following office procedures, organizing and using filing systems, maintaining department work areas, and related duties

Arrives to work on time and maintains a positive attendance record

Builds and maintains positive work relationships with management, staff members, and external contacts

Performs any other duties and projects as assigned

Qualification

Meeting planning experienceCertified Meeting ProfessionalMicrosoft OfficeAdobeDatabase managementInsurance industry experienceProfessional demeanor

Required

Demonstrated computer proficiency (Microsoft Office, Adobe, database management)

Meeting planning experience is required

College degree or equivalent experience in related business

Professional demeanor where deeds and actions are reflective of the values and mission of the organization and its members

Must be available for occasional overnight travel including by car and by air

Ability to successfully pass a criminal background and MVR check

Preferred

Certified Meeting Professional (CMP) designation is desirable

Insurance company or agent experience is desirable

Benefits

Access to group medical, dental and vision

A matched 401(k) plan

One paid day each year to volunteer with the charity of your choice

Generous paid vacation

And more

Company

National Association of Mutual Insurance Companies (NAMIC)

The National Association of Mutual Insurance Companies consists of more than 1,300 member companies, including six of the top 10 property/casualty insurers in the United States.

Founded in 1895