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NYC Department of Health and Mental Hygiene · 1 month ago

Director of Administration, Bureau of Environmental Sciences and Engineering

Queens, NY

Full-time

Hybrid

Lead/Staff, Director/Executive

4+ years exp

The NYC Department of Health and Mental Hygiene is dedicated to protecting and improving the health of NYC. The Director of Administration for the Bureau of Environmental Sciences and Engineering will provide overall program administration and daily supervision for the administrative and clerical team, while developing and implementing policies for administrative improvements.

Health Care

Responsibilities

Provide overall program administration and daily supervision for the Bureau of Environmental Sciences and Engineering (ESE) administrative and clerical team

Develop and implement various policies and procedure for improvements of administrative functions and programs

Manage, monitor, review and adjust all spending for ESE from various funding sources for personnel and other than personnel services

Manage, monitor, submit and track all intra-city and state awarded grant projects for ESE

Oversee, review and monitor ESE contracts and coordinate documentation and tracking with the Division of Environmental Health and Fiscal Management to ensure timely contract initiation

Develop contracts and purchase orders and provides subcontractor and vendor activity oversight in collaboration with the Office of Agency Chief Contracting Officer (ACCO)

Manage and monitor all personnel actions including hiring and recruitment, timekeeping, and payroll actions. Initiate and track action in an electronic personnel action tracking system (PATS). - Manage ESE recruitment including managing positions lists, organization charts, vacancy reports, and budgets

Monitor ESE Overtime Salary Cap Waivers to ensure staff does not exceed the agency salary percentage cap

Manage, administer, control ESE's telecommunication equipment on repair, cost, stolen, re-assignment, new allocations and relinquishments, and yearly budget chargebacks

Qualification

Program administrationPolicy developmentGrant managementContract oversightPersonnel managementBusiness degreeRegulatory knowledgeProgram evaluationMS Office proficiencyCommunicationOrganizational skillsInterpersonal skills

Required

A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty

An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty

A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty

Education and/or experience equivalent to '1', '2' or '3' above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in '1', '2' or '3' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in '1', '2' or '3' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years

Preferred

Degree in Business, Finance, Economics, Public Administration, HR, or Health Care Administration

Knowledge of federal, state, and local regulations; ability to support policy and legislative work

Experience planning and evaluating programs or projects

Strong communication skills and ability to create clear materials

Organized, flexible, and able to work in fast-paced or emergency settings

Strong interpersonal skills; able to work independently and in teams

Proficient in MS Office

Benefits

A premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

A public sector defined benefit pension plan with steady monthly payments in retirement.

A tax-deferred savings program

A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.