Yale University · 1 month ago
Senior Administrative Assistant - Vascular Surgery
Boardman Bldg
Full-time
Hybrid
Senior Level
$31.05/hr - $31.05/hr
6+ years expYale University is committed to contributing to a better tomorrow and is seeking a Senior Administrative Assistant for the Division of Vascular Surgery. This role involves providing high-level administrative support, coordinating office activities, and assisting faculty with various tasks including scheduling and travel arrangements.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities
Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements
Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work
Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports
Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail
Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material
Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities
Qualification
Required
Prior demonstrated proficiency working in an administrative support position in a medical/clinical environment
Proven ability to work productively under pressure with constant and varied interruptions, meet deadlines, manage a broad variety of tasks and shifting priorities in a changing environment, and take initiative
Proficient computer skills including well-developed knowledge of Microsoft Office and Outlook Calendar
Ability to multitask and meet deadlines; easily adaptable to change
Excellent organizational and oral written communication skills
Ability to correctly and efficiently complete online forms and entries in the University electronic system
Well-developed problem-solving skills, ability to work independently, and exercise good judgement
Proven ability to take initiative and follow through
Ability to demonstrate patience, respect and emotional control under pressure
Display of strong and versatile interpersonal skills and ability to work with a diversity of individuals such as community members, a wide range of vendors, Administration and personnel from other departments
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
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