Saint Mary's College · 1 month ago
Associate Director of Alumnae Relations
Notre Dame, IN
Full-time
Onsite
Mid, Senior Level, Lead/Staff
3+ years expSaint Mary's College is seeking an Associate Director of Alumnae Relations to design, implement, and evaluate alumnae programs and services. The role involves managing the alumnae club network, overseeing electronic communications, and coordinating events, while also serving as the liaison with club leaders and other stakeholders.
Higher Education
Responsibilities
Designing, implementing and evaluating alumnae programs, services, and activities for the College and the Alumnae Association
Management of the alumnae club network
Managing electronic communications and creation of online event registrations via The Bridge
Managing OAR website and social media accounts
Overseeing the Shannon Scholar program
Serving as the alumnae editor of Avenues, including managing a strong cohort of Class Reporters
Developing and maintaining a steady flow of information from the College to club leaders
Supervising clubs in organization, programming, event planning, survey design, and the creation of invitations, announcements, and newsletters
Traveling to clubs to serve as a speaker or consultant
Serving as liaison with 1st Source Bank
Assisting with the management of club checking accounts
Managing all club websites and coordinating blast email communications
Responding to individual alumnae seeking information about clubs and networking opportunities
Overseeing the publishing of the Club Presidents’ Handbook, including writing and updating content
Coordinating the master calendar of OAR virtual programming
Providing strategic oversight of the Alumnae Relations website and social media accounts
Managing the online alumnae community through The Bridge platform
Creating electronic communications, developing registrations for Reunion and club events, and training club leaders in available tools
Managing the social media presence for the Alumnae Association across Facebook, X, and Instagram
Providing communication to the Alumnae Association Board of Directors regarding club activity and related responsibilities
Serving as liaison to AABOD committees and task forces
Functioning as alumnae editor for Avenues sections including Club News, Excelsior, Class News, and 'For the Record.'
Coordinating on-campus housing and staffing assignments for the annual alumnae reunion
Assisting the Executive Director with all aspects of planning and implementation
Supervising Office of Alumnae Relations student workers, overseeing workflow and timecards, and collaborating with the student employment office
Supporting all programming and services offered by the Office for alumnae and students
Coordinating Shannon Scholars’ classroom visits and student programming
Advising the two student members of the AABOD
Assisting with annual reports and budgets
Supporting divisional and College-wide goals for alumnae participation and engagement
Serving on committees and staffing events as part of the Advancement team
Qualification
Required
Bachelor's degree in a related field required
At least three years previous work experience in public relations, admissions, special events or a related field
Excellent writing, editing, interpersonal, and organizational skills required
Ability to work independently and exercise sound judgment and discretion when dealing with College constituencies
Ability to direct and manage multiple activities and volunteers
Detail oriented
Preference will be given to Saint Mary's Alumnae
Preferred
High energy level, self-motivated
Goal and task oriented
Proficiency in Google Suite and Web skills
Ability to travel and attend evening and weekend events
Company
Saint Mary's College
Saint Mary's College is a school in Notre Dame.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kayla Meyers, B.S.
Human Resources Business Partner, Talent Acquisition & Development
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