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Conti Federal Services · 1 month ago

Project Administrator

Washington, DC

Full-time

Onsite

New Grad, Entry Level

Conti Federal Services is a leading global construction and engineering company that specializes in disaster preparedness and recovery, classified and secure construction, and critical infrastructure. The Project Administrator is responsible for ensuring proper documentation and correspondence for projects, managing subcontracts and purchase orders, and facilitating timely payments to clients.

ArchitectureBuilding MaterialConstructionInfrastructure

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Assists the Project Management team in processing and tracking paperwork including submittals, RFIs, invoices, application for payment, subcontract agreements, purchase orders, and labor cost reports

Accurately receives, vouchers and reconciles invoices

Ensures the team accurately documents and submits all receivables, quantities, extras, change orders, and claims for timely invoicing and to maximize cash flow

Finalizes monthly invoices with the Project Manager

Assists the timely preparation of submissions for as-builts, vouchers, extras, and claims and follows up for income collection

Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process

Ensures all documentation is clear, concise, and accurate so all departments and employees can reliably use this information

Assists the execution of the required documentation for clients), subcontractors, and for internal company procedures

Works with the Accounting Department to ensure jobs are correctly set up in the system in a timely manner

Maintains meeting minutes and follows up with the team regarding status of action items

Timely assists the project submittal process including drawings and certifications. Ensures all Owner required information is timely and accurately submitted to avoid project delays