University of South Florida · 3 days ago
Academic Service Administrator
Greater Tampa Bay Area
Full-time
Onsite
Entry, Mid Level
2+ years expThe University of South Florida is a top-ranked research university dedicated to cultivating a talented workforce. The Academic Service Administrator will support various administrative functions related to curriculum development, academic standards, and faculty and student support, ensuring alignment with the university's academic mission.
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Hiring Manager
Katherine Friborg
Responsibilities
Coordination, management, oversight and supervision of academic departmental operations
Oversee purchase requests, ensuring spending is within budget. Provide guidance on university policies and procedures related to Business & Finance Shared Services (BFSS)
Prepare and submit HR appointment requests through the college’s internal process for faculty, adjuncts, staff/admin, graduate assistants, PhD students, and OPS employees. If needed, collaborate with the college designee on student Visa issues
Assist with planning workshops, retreats and school meetings, including room/venue coordination and purchasing requirements for these functions
Liaise with the college’s communications and marketing team to update webpages and print materials for the school. Coordinate and schedule advisory board meetings
Assist Director in preparation of the semesterly course schedule for all graduate and undergraduate programs within the school. Prepare course projections over 3 academic years in collaboration with the director and college advisors
As the program grows, assist with graduate admission processes including scheduling student interviews, program onboarding, scholarship coordination, and responding to general student inquiries. Liaise with graduate studies to provide program updates including new courses and policies
Provide oversight of Student Excellence Grants and Scholarship Processes
Submit HR appointment requests through the college’s internal process for faculty, adjuncts, staff/admin, graduate assistants, PhD students, and OPS employees. If needed, collaborate with the college designee on student Visa issues. Serve as the main contact for appointments and follows up with candidates on response to offers. Main contact for job ads
Work in USF systems such as FAIR, Archivum and Xitracs for faculty evaluations, workload documentation, and credentialing
Coordinate the recruitment and credentialing of adjunct faculty
Coordinate the school’s faculty search committee process to include scheduling, meeting minutes, and other administrative duties
Ensure faculty are kept up to date on deadlines throughout the year, such as the course creation process, book orders, evaluations, etc
Work with Director to complete faculty evaluations in Archivum
As the program grows, oversight and backup training of staff that assist with programmatic activities
Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed
Qualification
Required
Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience
Four years of direct experience for a bachelor's degree
Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment
Minimum Qualifications that require a high school diploma are exempt from SB 1310
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida
University of South Florida is a public research university located in Tampa, Florida.
10001+ employees
H1B Sponsorship
University of South Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (149)
2024 (79)
2023 (95)
2022 (49)
2021 (68)
2020 (56)
Funding
Current Stage
Late StageTotal Funding
$170.33MKey Investors
The Duke Energy FoundationNational Institute of Standards and TechnologyFederal Railroad Administration
2024-09-17Grant· $0.07M
2024-04-03Grant· $0.2M
2023-09-25Grant· $17.07M
Leadership Team
Sidney Fernandes
CIO and Vice President Digital Experiences
Shilen Patel
Trustee
Recent News
2025-12-14
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2025-11-11
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