RP MANAGEMENT INC · 1 month ago
Administrative Assistant-HUD
Hanover Township, PA, US
Full-time
Onsite
New Grad, Entry Level
$16/hr - $18/hrRP Management Inc is a property management company that specializes in HUD properties. The Administrative Assistant will be responsible for the day-to-day operations of a specific HUD property, implementing policies and procedures under the direction of the Community Manager and Asset Manager.
Property ManagementReal EstateResidential
Responsibilities
Maintain regular daily office hours ensuring adequate coverage on weekends and holidays as required
Maintain accurate, efficient files for all site administration including tenant files, applicant files, vendor and contractor files, accounting files, etc
Assist Community Manager in coordinating resident events such as Holiday Parties and other social functions
Know and understand RP Management’s lease agreement, related documents, and the affecting Landlord-Tenant code and other laws and ordinances affecting Landlord-Tenant code, HUD codes, and other laws and ordinances affecting the marketing and leasing of the property
Show apartments as necessary (if apartment is available)
Process all applications and diligently screen applicants for Community Manager’s approval in accordance with Community Tenant Selection Plan
Perform all pre-move-in inspections of apartments being turned
Maintain rental and deposit collections
Monitor landlord-tenant relations and assess and resolve tenant complaints expeditiously under the direction of the Community Manager
Supervise the work order logs to assure expeditious and proper response to tenants’ needs
Confirm that tenants are fully and properly notified of all issues that affect their tenancy, including certifications, gross rent changes, filing court documents for eviction, and attending scheduled court hearings as Landlord’s representative as directed by the Community Manager
Maintain constant awareness and compliance with the Fair Housing Laws
Maintain constant adherence to the Landlord-Tenant code and other laws and ordinance affecting the property
Conduct unit inspections for determination of tenant’s security deposit disposition according to RP Management’s policies and procedures
Prepare security disposition letters, security deposit returns, and reports according to RP Management’s policy
Maintain familiarity with all procedures and requirements of accounts payable and accounts receivable
Process all property expenditures for Community Manager’s approval according to RP Management guidelines
Perform data entry as required of Assistant Community Managers\Administrative Assistants and directed by RP Management
Take part in preparing annual operating budget with Community Manager and Asset Manager according to RP Management’s policies and procedures
Assist Community Manager in maintaining appropriate building security measures, incident documentation, and proper notification to management, Safety Committee, owners, and insurance carriers as required by RP Management’s policies and procedures
Maintain a continuous list of property needs and concerns including administrative, maintenance
Assist Community Manager in conducting and documenting annual unit inspections in conjunction with Asset Manager and Director of Maintenance
Process all recertification and gross rent changes in compliance with HUD Rules and Regulations
Maintain waiting list according to Community’s Tenant Selection Plan
Have all monthly certifications done by 10th of the month
Prepare all paperwork necessary for MOR and REAC
Qualification
Required
Maintain regular daily office hours ensuring adequate coverage on weekends and holidays as required
Maintain accurate, efficient files for all site administration including tenant files, applicant files, vendor and contractor files, accounting files, etc
Assist Community Manager in coordinating resident events such as Holiday Parties and other social functions
Know and understand RP Management's lease agreement, related documents, and the affecting Landlord-Tenant code and other laws and ordinances affecting Landlord-Tenant code, HUD codes, and other laws and ordinances affecting the marketing and leasing of the property
Show apartments as necessary (if apartment is available)
Process all applications and diligently screen applicants for Community Manager's approval in accordance with Community Tenant Selection Plan
Perform all pre-move-in inspections of apartments being turned
Maintain rental and deposit collections
Monitor landlord-tenant relations and assess and resolve tenant complaints expeditiously under the direction of the Community Manager
Supervise the work order logs to assure expeditious and proper response to tenants' needs
Confirm that tenants are fully and properly notified of all issues that affect their tenancy, including certifications, gross rent changes, filing court documents for eviction, and attending scheduled court hearings as Landlord's representative as directed by the Community Manager
Maintain constant awareness and compliance with the Fair Housing Laws
Maintain constant adherence to the Landlord-Tenant code and other laws and ordinance affecting the property
Conduct unit inspections for determination of tenant's security deposit disposition according to RP Management's policies and procedures
Prepare security disposition letters, security deposit returns, and reports according to RP Management's policy
Maintain familiarity with all procedures and requirements of accounts payable and accounts receivable
Process all property expenditures for Community Manager's approval according to RP Management guidelines
Perform data entry as required of Assistant Community Managers/Administrative Assistants and directed by RP Management
Take part in preparing annual operating budget with Community Manager and Asset Manager according to RP Management's policies and procedures
Assist Community Manager in maintaining appropriate building security measures, incident documentation, and proper notification to management, Safety Committee, owners, and insurance carriers as required by RP Management's policies and procedures
Maintain a continuous list of property needs and concerns including administrative, maintenance
Assist Community Manager in conducting and documenting annual unit inspections in conjunction with Asset Manager and Director of Maintenance
Process all recertification and gross rent changes in compliance with HUD Rules and Regulations
Maintain waiting list according to Community's Tenant Selection Plan
Have all monthly certifications done by 10th of the month
Prepare all paperwork necessary for MOR and REAC
Benefits
PTO
Medical & dental coverage
401(k) with employer-matching contribution
Company
RP MANAGEMENT INC
Established in 1994, RP Management, Inc.'s mission is to provide professional and efficient management for residential apartment communities.
Founded in 1994
51-200 employees
Funding
Current Stage
Growth StageRecent News
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