University of Miami · 1 month ago
Development Coordinator
Coral Gables, FL
Full-time
Hybrid
Entry Level
1+ years expThe University of Miami is a top-tier institution committed to academic excellence and transformative research. The Development Coordinator will assist in planning and executing fundraising activities, managing donor relations, prospect management, and event coordination to support the university's mission of philanthropy and community engagement.
Higher Education
Responsibilities
Act as contact/liaison for key donors, prospects, VIPs to ensure prospect strategies are advanced, provide expedient assistance to requests and that appropriate follow-up with constituents is successfully completed
Manage cultivation and solicitation appointments for fundraisers and administrators
Assist donors, prospects and other select individuals with appointments, scheduling and other necessary facilitation
When necessary contact prospects/donors to verify biographic information, appropriateness of gift announcements, and representative or event invitee information
Track major gift prospects through the cultivation, solicitation and stewardship cycle by reviewing timely and appropriate moves on donor/prospects and inputting into Raiser’s Edge
Determine and update information regarding cultivation and solicitation status, ratings, and strategies
Ensure proper donor, prospect follow-up and next steps are set
Responsible for prospect research information on potential prospects with major gift potential
Request appropriate research from research analyst or gather and analyze independently strategic information utilizing on-line databases, reference periodicals, annual financial reports, and Raiser’s Edge, prepares background information/briefing material for administration and fund raisers
Design, extract and analyze information from Raiser’s Edge/Business Intelligence to evaluate fundraising progress and proposals in pipeline
Ensure that past donors are regularly communicated with and re-solicited on a timely basis
Identify prospect for calls for trips administrators and fund raisers
Inform the administrators and fund raisers of important information regarding major gift donors, i.e., birthdays, anniversaries, special accomplishments, in connection with cultivations and solicitations
Assist with receptions, dinners, community activities and small events to support stewardship and cultivation for major gift donors
Includes setting up event and invitee in Raiser’s Edge, reviewing addresses, sending invitations, tracking and reporting on RSVP’s from Raiser’s Edge, event checklist, budgets, timelines, vendor negotiations, volunteer management, preparing handouts/presentations, calling to confirm attendance at events and registration briefing administration and fund raising
Identify appropriate potential donor, prospect event invitees for general University events
Staff administrators and fundraisers at events by being available with agenda, prospect/VIP identification and assistance with any requests or issues at the event
Evaluate and make recommendations for appropriate event invitations that will be beneficial to the administrators and fund raisers to attend
Plan, coordinate internal meetings, and retreats by establishing meeting objectives, developing agenda, communicating with presenters and attendees, preparing handouts and presentation material
Prepare written proposals and gift agreements for solicitations by collecting and organizing materials in compliance with University policies and procedures
Research, prepare and send donor stewardship information
Write timely and appropriate acknowledgement letters
Manage and reconcile expense accounts, prepare and track BERF’s, check requisitions, purchase orders, order office supplies
Deposit checks ensuring internal controls and University procedures are followed
Process non-cash donations according to policies and procedures
Maintain appointment calendar, and travel arrangements for administrators and fundraisers for mass donor communications and direct mail, ensure information is extracted properly from Raiser’s Edge, information reviewed and edited, letters merged and sent
If using a mail house, contract is negotiated and approved and information sent to vendor
Utilize Raiser’s Edge and other University systems to update constituent information in accordance with Raiser’s Edge training and policies and procedures
Attend meetings and appropriate training sessions for University Advancement
Answer phones and provide general office support
Qualification
Required
Bachelor's degree
One year business office experience required at a senior level, which may include supervisory experience. Equivalent combinations of education/experience may be considered
Must be able to work independently and successfully complete projects and resolve problems
Excellent command of the English language, both oral and written with a high level of creativity, attention to details and superior customer service skills
Proficient in Microsoft Office applications (i.e. Microsoft Word, Excel, and Access)
Must have initiative mixed with good, sound judgment
Must be able to handle multiple projects simultaneously and work in a dynamic environment
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5001-10000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (208)
2024 (151)
2023 (149)
2022 (121)
2021 (95)
2020 (114)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
Seattle TechFlash
2023-11-22
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