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i360technologies, Inc. (i360) · 1 month ago

Contract Specialist Supervisor

Washington, DC, USA

Full-time

Onsite

Senior Level

5+ years exp

i360technologies, Inc. is a business consulting and technology services firm specializing in solutions for federal agencies. The Contract Specialist Supervisor will supervise a team of contract specialists, ensuring compliance with laws and regulations, while supporting various acquisition processes and contract management functions.

Business IntelligenceFinancial ServicesProject ManagementRobotic Process Automation (RPA)

Responsibilities

Supervise a team of 20+ contract specialists

Ensure that delivered work products are fully compliant with applicable laws, statutes, regulations, and policies

Help inventory and track all GFE / Materials assigned to the team

Help identify, investigate, and correct any nonconforming performance

Prepare and deliver monthly status reports

Implement and monitor the quality control plan

Support pre-award conferences and meetings and participate in IPTs throughout the lifecycle of a requirement

Assist with the refinement of identified requirements

Maintain awareness of milestones, as well as their strategic impacts, applying acquisition processes and policies

Develop acquisition plans and procurement milestone schedules; Perform market research activities (e.g., exchanges with industry, pre-proposal conferences, sources sought, Request for Information (RFI), Draft Request for Proposals (DRFP), and Industry Days); Prepare and provide feedback on procurement packages, including preparation and review of requirements documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statements of Need (SON), Performance Work Statements (PWSs), market research documentation, independent government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances and reviews (Small Business Set-Aside Review and Information Technology Checklist, etc.)

Provide recommendations concerning acquisition strategies and the selection of contract types and methods of acquisition

Prepare and assist with the preparation of Justifications for Other-Than- Full-and-Open-Competition (JOFOCs)

Prepare or assist with the preparation of various Determinations and Findings

Draft or assist in drafting and issuing applicable pre-award synopses

Present or assist in presenting acquisition planning documentation for higher level reviews and approvals

Use applicable acquisition systems in support of planning or execution

Maintain contract files and documentation in accordance with applicable laws, statutes, regulations, and policies; and

Attend scheduled and ad-hoc meetings with clients and customers virtually or within ICE facilities

Prepare solicitation and solicitation-related documents for Government review

As appropriate, use the ICE contract writing system to develop solicitation documents and select appropriate clauses, provisions, and terms and conditions

Present or assist in preparation of solicitation documentation for higher-level reviews and approvals

Post or assist in posting solicitations and solicitation-related documents to the appropriate location

Prepare or assist in preparing responses to pre-award inquiries and solicitation amendments for Government review and assist in posting/releasing said items to the appropriate location

Receive or assist in collecting quotes, proposals, offers or bids, including recording receipt and conducting compliance reviews

Maintain solicitations and documentation in accordance with applicable laws, statutes, regulations, and policies

Document technical reviews and evaluations

Gather data and information for past performance evaluations

Perform price analysis and cost analysis for Government review and approval

Draft and document evaluation reports for Government review and approval

Conduct or assist in pre-award reviews and surveys (such as on-site surveys and audits)

Assist in developing and documenting the price negotiation memoranda, the pre-negotiation memoranda (if applicable), the competitive range determination (if applicable), the post-negotiation memoranda (if applicable), and the source selection decision (if applicable) for higher level Government approval

Support the Government in conducting negotiations and discussions

Present or assist in presenting evaluation documentation for higher level reviews and approvals

Prepare or assist in preparing responses to pre-award protests for higher level review

Assist in preparing required pre-award notifications (e.g., pre-award notice for small business set-asides)

Assist in conducting pre-award debriefings

Maintain evaluation files and documentation in accordance with applicable laws, statutes, regulations, and policies

Prepare award documents for Government review

Use the ICE contract writing system to develop contract award documents

Assist in presenting award documentation for higher level reviews and approvals

Prepare or assist in preparing required award, and post-award notifications and debriefings (e.g., award synopsis, public affairs notification, etc.)

Prepare Federal Procurement Data System - Next Generation (FPDS- NG) reports for Government review and approval

Prepare responses to post-award protests for higher level review

Craft documentation to deal with failure to perform (e.g., cure notices, show cause notices, termination notices, etc.) or recommendations to suspend or debar

Maintain award files and documentation in accordance with applicable laws, statutes, regulations, and policies

Prepare COR appointment letters

Support post-award conferences and meetings

Assist in preparing Notice to Proceed letters

Assist in preparing responses to claims, ratifications, FOIA requests, data calls, cure notices, Congressional inquiries, appeals, other incoming requests, or other unusual or extraordinary contracting actions

Prepare and file documentation for contract modifications

Support preparation of the contract for closeout and prepare closeout documentation

Maintain post-award files and documentation in accordance with applicable laws, statutes, regulations, and policies

Qualification

Federal Acquisition RegulationContract writing softwareCradle-to-grave contractingMicrosoft SuiteCost analysisAnalytical skillsWritten communicationVerbal communicationOrganizational skills

Required

A Bachelor's Degree: A 4-year course of study leading to a bachelor's degree conferred or approved by an accredited U.S. college or university based on a 4-year course of study. Simply being enrolled and working toward a degree does not meet the qualification standard. Proposed candidates must furnish transcripts showing completion of degree requirements to the COR for review

In lieu of a Bachelor's Degree, the Government will accept seven (7) years of experience in the federal Government contracting environment, and possession of at least 24 hours of accredited college business credits (e.g., accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management)

At least five (5) years of documented experience in contracting positions

Experience in providing 'cradle-to-grave' Contract Specialist support to a Federal Government agency or entity

Demonstrated ability to use the Microsoft Suite of software applications to create and maintain documents and communications

Documented ability to maintain and practice operational security (OPSEC) in the performance of daily duties and to report OPSEC issues or concerns

Proven ability to interpret and apply procurement regulations, including the Federal Acquisition Regulation and/or other agency-specific regulations

Knowledge of and experience using government contract-writing software, such as PRISM

Familiarity through experience with government software and databases, such as FPDS, www.SAM.gov, etc

Experience with, at minimum, FAR 8, 12, 13, 15, and 16 contracting methods, to include Blanket Purchase Agreements and Indefinite Delivery vehicles

Experience with federal-wide or multi-agency contract vehicles, including Federal Supply Schedules and/-DHS Strategic Sourcing Vehicles (e.g., GSA MAS, OASIS+, and other DHS enterprise contract solutions)

Experience independently preparing, briefing, routing and obtaining government clearances for acquisition documents (such as acquisition plans, solicitations, awards, justifications to limit competition, combined synopsis/solicitations), and completing other review processes in a timely fashion

Demonstrated experience reviewing spreadsheets and documents in various formats such as those created and maintained in Microsoft Office products

Experience analyzing proposed elements of cost to develop cost and profit pre-negotiation positions

Experience developing documentation required to establish a competitive range, establish a pre-negotiation position, respond to a protest, or complete required source selection activities

Possession of excellent written and verbal communication skills plus strong analytical and organizational skills and abilities is required

Employment is contingent upon submission and verification of college transcripts and a Public Trust background check