NEOGOV · 1 month ago
District Payroll Systems Specialist
Mission Viejo, CA
Full-time
Onsite
Senior Level
$8,121/mo - $11,484/mo
5+ years expNEOGOV is seeking a District Payroll Systems Specialist to lead and oversee the payroll processing and auditing for the South Orange County Community College District. The role involves providing technical training, managing payroll systems, and ensuring compliance with payroll policies and regulations.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Assist the Payroll and Benefits Manager managing the day-to-day operation of the Department; lead, plan, train, and review the work of staff responsible for the preparation, processing, and auditing of District payroll; participate in performing the most complex work of the unit including implementation of District payroll policies and procedures as well as payroll system administration
Provide technical training to assigned employees in their areas of work including payroll processing and auditing methods, procedures, and techniques; provide technical expertise to District management and staff in the operation and capabilities of the District’s automated payroll system
Verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications
Coordinate resources and resolve complex payroll system problems through research, analysis, and consultation with users, technical staff, and managers; maintain, verify, review, and monitor processing of payroll information; train and update managers and staff regarding system changes and requirements
Perform specialized duties related to the District’s automated payroll system and integrated systems; assess needs and analyze system capabilities; confer with computer programmers and other District and college technical staff regarding system enhancements; test and evaluate results and new features
Provide technical assistance to District and college administrators in developing payroll documents and reports in the business system; recommend and assist in development of policies and procedures
Assume responsibility for auditing and balancing wages reported for each payroll cycle for compliance rules, retirement reporting, and taxation for calendar/fiscal year closing; act as a liaison to County compliance, retirement, and campus Fiscal Offices and Offices of Instruction to resolve discrepancies and other issues; ensure the funds are reported properly to all respective agencies and employees
Establish and maintain integrity of payroll and retirement records to ensure proper audit trail for all payroll, retirement, financial, and accounting transactions and for legal record retention purposes
Investigate questions and complaints related to historical payroll data affecting retirement service
Prepare ad-hoc reports; compile data out of multiple database systems; reconcile data for accuracy, assist staff and provide to management to ensure efficiency in processing
Lead the year-end close of the payroll system; rollover new fiscal year data by coordinating calendars, workshops, and tasks with staff, both Human Resources Operations units, campus Offices of Instruction, and other various campus Offices
Provide information to District and college management and staff regarding various payroll records, accounts, and programs; answer questions and resolve problems related to assigned program or payroll function
Assist management staff in processing all voluntary payroll deductions and performing unemployment audits and verifications; assist staff in implementing deductions, annuities, and savings; provide confidential employment verifications and retirement information
Implement necessary payroll decisions in the absence of management staff; inform management staff daily regarding staff and payroll processing issues
Audit payroll information; process and balance all adjustments and deductions; ensure accuracy and completeness of time sheets, data records, and adjustment sheets; distribute, deposit, hold, or cancel checks as necessary
Maintain an accurate payroll database for reporting including deductions and employee contract items regarding vacation, sick leave, and long term disability; respond to requests and inquiries for information from employees
Compile and calculate voluntary and individual deduction changes; input information into computer system based on employee classification timelines; calculate and apply inflation adjustments for workers compensation cases as necessary
Generate and submit County reports regarding yearly work calendars, required number of work days, scheduled holidays, sabbaticals, and reduced workload contracts for teachers, counselors, administrators, and classified staff
Prepare and maintain accurate and up-to-date reports and records on assigned activities; ensure compliance with various federal, state, and District policies, rules, and regulations
Compile statistical data and assist in the tabulation of data for federal, state, and local government units, auditors, and staff
Perform general clerical work; type a variety of letters, documents, and requisitions; answer questions in person and over the phone
Perform related duties as required
Qualification
Required
Equivalent to a Bachelor's degree from an accredited college or university with major course work in finance, accounting, business administration, or a related field
Five years of increasingly responsible payroll processing experience that includes two years of experience in a senior payroll position with extensive involvement in the operation and development of automated payroll systems and software
Operations, services, and activities of a payroll processing program
School district payroll systems and procedures
Specialized computer payroll systems and software in a large, complex organization
Computer applications and software used in payroll program areas
Capabilities and limitations of automated payroll systems
Needs assessment and problem-solving techniques used in identifying and developing computer system enhancements
Principles of lead supervision and training
Accounting theory and principles, practices, and methods of payroll accounting and auditing
Principles, practices, and methods of accounting, auditing, and financial record keeping
Principles of analysis used in the interpretation of accounting, payroll, and financial data
Critical thinking and problem-solving techniques used in identifying problems and developing solutions
Pertinent federal, state, and District laws, codes, regulations, policies, and procedures including applicable sections of State Education Code and other laws
Federal and state reporting requirements
Principles and practices of fiscal, statistical, and administrative research and report preparation
Mathematical principles
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases
Oral and written communication skills
Assist in the day-to-day management of the Payroll Department
Lead, organize, and review the work of staff; provide technical training, work direction, and lead supervision to other payroll personnel
Provide technical expertise in the operation, capabilities, and enhancement of the payroll system
Use and apply specialized knowledge of automated payroll systems and processes to assess payroll system needs
Analyze system capabilities and confer with appropriate staff and software consultants regarding system enhancements; test and evaluate results and new features
Provide technical training, expertise, and assistance to District administrators, managers, and staff regarding the operation and capabilities of the automated payroll system
Audit, review, analyze, and reconcile payroll, retirement, human resources, and accounting reports
Maintain complex employee and payroll financial records for the entire District
Interpret, apply, explain, and ensure compliance with applicable rules, regulations, policies, and procedures including federal, state, and local laws and regulations
Interpret and implement District policies and procedures
Independently perform the most difficult and complex payroll processing and auditing functions including creating regular and ad hoc reports, researching errors and discrepancies, and providing high level staff support to the Manager
Use and apply specialized knowledge to prepare, maintain, and analyze various payroll records, accounts, and reports; maintain assigned databases for the District and all campuses
Compile and analyze data; identify variances and differences
Audit, review, analyze, verify, and reconcile payroll accounting documents and reports
Prepare a variety of financial statements, reports, and analyses for federal, state, and local agencies and the District
Make arithmetic calculations quickly and accurately
Analyze situations accurately and adopt an effective course of action
Work independently with minimal direction and oversight
Plan and prioritize work to meet deadlines; meet schedules and timelines
Respond to inquiries and requests for information related to payroll
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications
Exercise good judgment and maintain confidentiality regarding critical and sensitive information, records, and reports
Understand and follow oral and written instructions
Communicate clearly and concisely, both orally and in writing
Establish and maintain effective working relationships with those contacted in the course of work
Report to work on a regular and consistent basis, as scheduled, to assigned job
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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