Tom James Company · 9 hours ago
Administrative Assistant - Sales
Miami, FL
Full-time
Onsite
Entry Level
$20/hr - $20/hr
2+ years expTom James Company is looking for an Administrative Assistant to support their sales team and key organizational leaders. The role involves preparing for client visits, managing client orders, and providing exceptional customer service while coordinating with the sales team.
FashionJewelryLifestyle
Responsibilities
Preparing for daily client visits
Prepping clothing to be delivered
Locating necessary client information (A/R balances, sales sheet)
Updating sales materials regarding fabrics/options
Coordinating and maintaining all client orders/files
Communicating with clients:
Setting up appointments
Providing status of orders
Scheduling deliveries
Sending reminders
Supporting the sales efforts of the sales professional by:
Communicating regularly with the sales professional and other members of the store team
Meeting with the sales professional to set goals
Managing daily calendar
Organizing inventory
Pursuing efficiencies for processes and communication
Picking up and delivering client items as needed
Prospecting new clients using internet and social media applications
Entering referrals into proprietary system
Sending introductory and promotional messages
Creating call lists/hot lists
Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
Maintaining a professional image to interface with corporate clients
Qualification
Required
Confident, independent worker
Strong communication skills (verbal, written, listening)
Excellent organizational skills
Outstanding time management skills
Professional customer service skills
Social Media savvy (especially on LinkedIn & Instagram)
Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
Possesses basic accounting skills (such as balancing accounts)
Enjoys being flexible and multitasking
Motivated to tackle challenges
Yearns to work in a fast-paced team environment
Able to bend and lift up to 20 lbs
Valid Driver's License required (Exception: larger metropolitan areas)
Preferred
Two years office-related experience
Experience with a sales-oriented environment
Company
Tom James Company
Tom James Company is the world’s largest manufacturer and retailer of custom clothing and the engine behind some of the world’s most established tailored clothing brands.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John Hitt
Chief Financial Officer
Allyce Schinske
Partner
Company data provided by crunchbase