St. Augustine Preparatory Academy · 4 weeks ago
Bilingual Office Administrative Assistant
Milwaukee, WI
Full-time
Onsite
New Grad, Entry LevelSt. Augustine Preparatory Academy is a community-focused educational institution that emphasizes excellence and holistic education. The Bilingual Office Administrative Assistant will serve as the primary point of contact for families, providing supportive service while managing clerical tasks and assisting in various office duties to ensure smooth operations in a fast-paced school environment.
Primary/Secondary Education
Responsibilities
Customer Service - serves at the primary point of contact for families, providing timely and effective service for all inquiries and needs
Answering Phones and directing calls
Greeting and assisting Guests, parents, and students
Checking guests in and out for security purposes
Handling faxes, copies, paperwork, etc
Clerical Tasks
Data entry of essential student information into student management software and other platforms
As assigned
Security/student help
Tracking students to/from nurse
Assisting security, nurse, clinic with retrieving students
Updating records as needed
Dismissal
Assisting with walker line
Calling parents for late pick-ups
Translation (Spanish, as needed)
Phone translation for parent/guardian class
Assisting with in-person translation
Translating written communications
Attendance and Enrollment support
Processing tardy/early dismissals
Inputting absences
Maintain real-time attendance records
Communicates with teacher, administration, safety and family
Mail/packages
Receiving, sorting and distributing mail and packages
Financial/Fee Handling
Collecting and tracking student fees
Perform other duties that may be assigned to assist in the flow of information amongst staff and/or families
Communicate proactively and consistently with students, families, and colleagues, providing frequent updates on student progress, classroom activities, and school initiatives
Work collaboratively and supportively with colleagues, supervisors, students, parents/guardians, and community members, maintaining positive, solution-oriented relationships that foster a strong, inclusive environment for optimal learning
Continuously seek professional growth through building and department meetings/professional development, formal coursework, workshops, and seminars/in-services
Serve with a flexible, open heart that recognizes no duty is outside the scope of your role--we are a team that is stronger together in service of our students
Qualification
Required
High School Diploma or GED required
Active participation in a Christian church
Effective oral and written communication skills
Bilingual Spanish fluency (written and spoken) required
Ability to work in a fast-paced environment with minimal supervision and demonstrate strong initiative
Prior experience in a busy office setting with strong multitasking abilities
Excellent organizational and communication skills
Ability to understand and maintain strict confidentiality
Demonstrated keyboarding proficiency (55+ WPM)
Reliable transportation
Team-oriented and committed to the mission and model of St. Augustine Preparatory Academy
Most importantly, the candidate must demonstrate the highest integrity and be able to live out the values, beliefs, and culture of St. Augustine Prep
Preferred
Associate Degree in Office Administration or Secretarial Training preferred
Proficiency with office and web-based programs; Google Workspace preferred
Benefits
Medical/dental/vision
A 401(k) with employer match
Employer-sponsored disability coverage
$2500/year for college courses or professional development
Company
St. Augustine Preparatory Academy
St. Augustine Preparatory Academy is a K4-12 non-denominational Christian school located in Milwaukee’s south side.
Founded in 2017
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Abby Andrietsch
Chief Executive Officer
Brian Frank, CPA
Chief Financial Officer
Company data provided by crunchbase