Confidential Jobs · 1 month ago
Workplace Operations & Events Manager
Palo Alto, CA
Full-time
Hybrid
Mid Level
$100K/yr - $122K/yr
3+ years expConfidential Jobs is seeking a Workplace Operations & Events Manager to oversee office management and event coordination. The role involves ensuring a well-maintained office environment, managing vendor relationships, and leading employee engagement activities.
Computer Software
Responsibilities
Ensure the office is well-maintained, clean, and organized at all times
Oversee daily lunch catering program and kitchen needs, including cleaning, restocking, and general upkeep
Manage vendor relationships, including catering, janitorial, and office services
Liaise with building management on facility, security, and maintenance issues
Supervise office maintenance and repair tasks
Safely lift and move items up to 40 lbs; basic proficiency with common tools and ladders/stepstools
Provide administrative support to employees, including addressing inquiries and concerns
Offer reception desk coverage as needed
Manage daily administrative operations such as vendor tracking, shipping, and office supplies
Supervise the company receptionist to ensure an engaged and professional presence at the front desk and enhance workplace experience
Lead the Culture Club to foster community and inclusion through company events
Collaborate with workplace leads globally to align events across all sites
Manage logistics and vendors to ensure smooth execution of events
Support quarterly All-Hands & Board meetings, team offsites, holiday parties, summer BBQs, Happy Hours, and other employee engagement activities
Track expenses and maintain financial records related to office operations and events
Assist in financial reporting as required
Support onboarding and offboarding processes as needed
Assist HR with various functions and initiatives
Collaborate with IT to address office technology and equipment needs
Ensure compliance with company policies and procedures
Stay updated on relevant workplace laws and regulations
Qualification
Required
3–5 years in workplace operations, office management, or events management role supporting fast-paced, growing teams
Experience working collaboratively with HR, Recruiting, and Facilities teams
Excellent organizational, project management, and multitasking skills
Strong problem-solving and decision-making abilities
Exceptional verbal and written communication skills
High attention to detail, proactive follow-through, and seamless execution
Polite, adaptable, dependable, transparent, and professional
Flexibility to occasionally work outside regular hours for company events
Proficiency in Microsoft Office Suite (Office365, Word, Excel, PowerPoint)
Familiarity with office software, equipment, and vendor management tools
Ability to work onsite five days per week, starting at 7:00 AM
Flexibility to work outside normal hours occasionally for company events
Preferred
Bachelor's degree preferred
Additional certification in office management, HR, or a related field is a plus
Company
Confidential Jobs
Confidential Jobs is operated by ExecThread, Inc. (https://execthread.com).
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Amy Nelson
Managing Partner
Brandon Nolan
Chief Information Security Officer
Company data provided by crunchbase