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Lincoln Property Company · 5 hours ago

Property Administrator

Aventura, FL

Full-time

Onsite

Entry Level

2+ years exp

Lincoln Property Company is one of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services. They are seeking a Property Administrator to assist in directing and coordinating on-site management activities, maintaining tenant relations, and managing invoice records.

CommercialReal EstateReal Estate Investment

Responsibilities

Answer management phones and assist with Tenant needs

Respond to inquiries by providing routine information and or taking and delivering messages

Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports

Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc

Maintain inventory of office supplies and property staff directory

Monitor outside vendors for compliance of contracts and certificate of insurance

Assist with preparing and administering service agreements

Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents

Responsible for accounts payable, accounts receivable and reporting

Organize and code invoices in Workspace

Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in

Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment

Applying tenant rents and open credits

Compiling and reviewing Tenant Billings and other misc. charges

Provide management team with aged delinquency reports and send late letters

Qualification

Commercial property managementMRI softwareYardi softwareReal estate accountingMS WordMS ExcelMS PowerPointInterpersonal skillsCommunication skillsWork independently

Required

Must have a minimum high school education

Minimum of 2 years previous commercial property management experience

Possess professional demeanor and excellent interpersonal skills

Have access to reliable transportation and maintain a valid driver's license

Computer literate and proficient on MS Word, Excel, PowerPoint

Excellent communication skills, both verbal and written

Ability to work independently

Preferred

Associates, B.A. or B.S. college degree preferred

Experience with MRI, Workspace and Yardi software

Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases