Gray · 3 hours ago
Administrative Assistant- F&B Market
Lexington, KY
Contract
Onsite
Entry Level
4+ years expGray Construction is looking to add an Administrative Assistant - F&B Market to their Lexington, KY office. The role involves providing administrative support to the construction group, managing documentation, and ensuring high levels of customer service in a fast-paced environment.
Construction
Responsibilities
Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties:
Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager
Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files
Coordinate the submittal and shop drawing process with project team
Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files
Coordinate proposal and bid package information and coordination of document release
Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service
Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes
Write Purchase Order Requisitions for manager approval and processing
Coordinate the archiving of project files
Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable
May assist with writing Subcontract Change Orders and coordinating payment of invoices
Participate in the pool of candidates for receptionist backup
Performs other related duties as assigned
Qualification
Required
Bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both
Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail
Excellent communication skills
Must be physically present in the Charlotte office
Energetic, self-motivated individual who enjoys a team environment
Passion for collaboration and professional development
High achiever striving to exceed expectations in a fast-paced innovative company
Preferred
Experience in construction or engineering firm
Experience with SharePoint
Company
Gray
Gray is a family-owned, fully integrated design-builder specializing in engineering, architecture, construction, digital & automation, specialty equipment manufacturing, and real estate services.
1001-5000 employees
H1B Sponsorship
Gray has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (3)
Funding
Current Stage
Late StageLeadership Team
Brian Jones
President & CEO, Gray Construction
Stephen Gray
President & CEO, Gray, Inc.
Company data provided by crunchbase