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Secretariat · 10 hours ago

Legal Operations Assistant

Atlanta, GA

Full-time

Onsite

Entry Level

1+ years exp

Secretariat is a firm that specializes in high-stakes legal, risk, and regulatory matters globally. The Legal Operations Assistant will support the Legal Operations team by processing conflict checks and ensuring compliance with ethical and legal duties.

Management Consulting

No H1B

Responsibilities

Process incoming potential new matter conflict check request forms, including gathering necessary information and identifying inconsistencies or incomplete information

Communicate with managing directors and staff regarding any missing information from the Conflict Check Request Form

Conduct comprehensive conflict checks for new and existing clients, including developing search strategy terms and analyzing search results to identify potential conflicts of interest based on client information and case details

Verify that all conflicts searching is complete, consistent, and accurate and that all firm conflicts procedures have been followed

Review and evaluate conflict search results and assess the nature and severity of conflicts, escalating potential conflicts to senior management as needed

Track compliance documentation, including engagement letters, conflict waivers, outside counsel guidelines, billing guidelines, and nondisclosure agreements

Maintain confidentiality of sensitive client information and adhere to ethical and regulatory guidelines

Audit closed searches and opportunities to ensure consistency

Support Legal and Operations team in ongoing improvements to conflicts and intake processes, including corporate documentation

Support Legal Operations department with project requests as assigned

Qualification

Legal researchDatabase managementConflict resolutionAnalytical skillsMicrosoft ExcelCommunication skillsAttention to detailTeam collaboration

Required

High school diploma

1-2 years of experience as a paralegal or legal assistant within a law firm or similar experience required

Excellent analytical skills, attention to detail, data entry and the ability to work in a fast-paced, demanding environment

Excellent verbal and written business communication skills, with demonstrated ability to exercise good judgment and make sound decisions while maintaining a customer service-oriented manner

Proficiency in legal research and database management

Proficiency in Microsoft Excel required

Ability to work independently and collaborate with cross-functional teams

Authorized to work in the US without the need for sponsorship in the future

Preferred

Bachelor's degree preferred

Previous experience with conflicts, compliance, analytical research and/or experience with corporate research resources in an academic, legal, or business environment preferred

Proficiency with InTapp (or similar) conflicts and intake products preferred