OHLA USA ยท 5 hours ago
Project Administrator
Irvine, CA
Full-time
Onsite
Mid Level
$25/hr - $36/hr
3+ years expOHLA USA is a company dedicated to building a safer and more sustainable world through diverse talent in the construction industry. The Project Administrator will support project management by handling personnel documentation, accounts payable and receivable, subcontractor payments, payroll, and equipment logging, ensuring efficient project operations.
Civil EngineeringCommercial Real EstateConstruction
Responsibilities
Craft/Field New Hire paperwork
Upload and update employee data such as Union Pay Upgrades, tax forms, etc
E-Verify
Assist project safety staff and IT with coordinating equipment for project staff
Complete 3-way match
Work with Project Manager to create change orders
Communicate and coordinate with Accounts Payable
Collect Certified Payroll from vendors
Prepare owner billings
Reconcile billings with owner payments
Post all incoming payments from owners
Prepare Subcontractor accruals SOV's
Reconcile Subcontractor SOV's on a monthly basis
Finalize Subcontractor SOV's for payment
Collect all documents for Subcontractor compliance including CPR, Insurance, Union documents, and correspondence such as letters, etc
Communicate with Subcontractors to ensure proper payment
Track and monitor any stop notices and bond claims on the project
Receive timesheets from field
Verify cost codes and hours are accurate
Enter hours and verify with reports hours are entered correctly
Accrue all equipment hours and maintain log equipment log
Create change orders for all monthly equipment purchase orders
Reconcile equipment hours
Prepare comprehensive Cast Forecast by project
Finalize Subcontractor and owner billings for prior months
Assist in all audits performed
Vendors to ensure they are paid in a timely manner
Collect Certified Payroll from vendors
Qualification
Required
High School Diploma required
3-5 years of administrative support experience, preferably in engineering or construction
Requires excellent communication and interpersonal skills, including verbal and written communication
Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook
Strong organizational and time management skills
Strong work ethic
Ability to function as a team builder/player
The ability to freely access all points of a construction site in wide-ranging climates and environments
Preferred
Bilingual in Spanish
Benefits
Medical, Dental, & Vision Insurance
Short- and Long-Term Disability & Life Insurance
401(k) retirement plan with employer matching
Tuition Reimbursement after 1 year of employment
Personal Time Off Program (PTO)
Engaging work environment
And much more!!
Company
OHLA USA
OHLA USA is a construction company that constructs vertical buildings and civil infrastructures.
1001-5000 employees
H1B Sponsorship
OHLA USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (7)
2023 (4)
2022 (3)
Funding
Current Stage
Late StageLeadership Team
Brad Nystrom
Chief Operating Officer
Arnav A.
Chief Pursuit Officer
Recent News
2025-04-23
Company data provided by crunchbase