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Harold Grinspoon Foundation · 12 hours ago

Event Manager

Agawam, MA

Full-time

Hybrid

Mid, Senior Level

$70K/yr - $80K/yr

5+ years exp

The Harold Grinspoon Foundation is focused on enhancing Jewish life and community. The Event Manager will lead the planning and execution of the Foundation's signature conferences, ensuring high-quality experiences and strong partnerships across departments.

CharityCommunitiesEventsNon Profit

Responsibilities

Project manages the planning, logistics, and on-site execution of 2-3 signature HGF conferences annually, ensuring smooth operations and meaningful participant experiences by setting deadlines, planning the event, and tracking approval flow

Act as a central connector between programs, operations, and communications teams to align goals, messaging, logistics and to execute digital, print, and marketing materials for events

Develops and oversees comprehensive event project plans, event timelines, budgets, and deliverables, ensuring accountability and clarity across all teams

Assist with collecting information for event budgets, invoice tracking, and payments

Prepare a detailed conference run of show and schedule

Build and maintain production schedules and load-in plans

Support two additional HGF conferences annually

Source, negotiate, and contract supplementary venues

Anticipate and resolve challenges with resourcefulness and professionalism

Foster strong partnerships across internal HGF teams to support high-quality execution

Establish and maintain high quality relationships with existing vendors, and source new partners who can provide cost effective and creative services while meeting organizational standards, including but not limited to:

Catering: Plan and execute conference menus that accommodate kosher dietary laws, food allergies, and overall meal variety. Research and purchase conference snacks

Photographers: Map out and schedule photographer based on needs and goals of the program team

Audio Visual: Partner with AV vendors for cost effective, quality AV in both pricing and product. Manage event AV and production

Supervise on-site vendor load-in/load-out and back-of-house areas

Track conference data related to catering, hotels, and AV to inform event budgeting and planning

Project manage ongoing conference video projects with HGF’s strategic storytelling partner

Support HGF’s participation at external conferences, ensuring brand consistency, thorough logistics, and clear team communication

Daily use of project management and event software (Wrike, Airtable, Bizzabo, and Slack) to enhance planning, reporting and collaboration

Contribute to evolving the Foundation’s event strategy by planning with creativity, sustainability, and efficiency and by staying current with trends and best practices in the event planning and Jewish non-profit sectors

Additional event responsibilities as assigned

Qualification

Event managementProject managementCross-department collaborationAirtableWrikeBizzaboMicrosoft Office SuiteCommunication skillsInterpersonal skillsCreative thinkingEmotional intelligence

Required

5+ years of experience in event management, ideally within mission-driven or foundation settings

Demonstrated strength in cross-department collaboration and communication

Exceptional written and verbal communication skills

Proven ability to lead on-site teams and manage multi-layered events from concept through completion

Strong project management, with attention to detail, and consistent follow-through

Exhibits the ability to understand how day-to-day tasks come together to create a broader event vision

Demonstrates the ability to take an event vision and break it into actionable steps and timelines

Creative, strategic thinker who remains calm and proactive under pressure

Excellent interpersonal skills, with high emotional intelligence and the ability to navigate diverse work styles

Proficiency in key event and project management platforms (Airtable, Wrike, and Bizzabo) and Microsoft Office Suite

Commitment to continuous learning and innovation in event planning

Availability for travel, including 6–8 trips per year that may last one week to ten days and quarterly visits to the Agawam, MA office

Understanding this role works nontraditional hours and long days, leading up to and during events. Evenings and weekends are required for this role, including travel away from home for up to 7-10 days at a time

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