Foundation Communities · 1 month ago
Grants Admin & Data Specialist
Austin, TX, US
Full-time
Onsite
Mid Level
$60K/yr - $60K/yr
3+ years expFoundation Communities is a nonprofit organization focused on providing affordable housing and supportive services. The Grants Admin & Data Specialist plays a central role in managing post-award grants, ensuring compliance with requirements, tracking deadlines, and collaborating with staff to compile reports.
Homeless ShelterNon ProfitSocial
Responsibilities
Track, maintain, and fulfill grant reporting requirements and deadlines
During application process and grant negotiations, review reporting requirements to ensure alignment with existing programming and data systems
Coordinate with Grants and Contracts Administrator to create summaries and incorporate reporting requirements, deadlines, and templates into reporting dashboards
Design and implement reporting templates when funders do not share a required template and set up accounts in grantor online reporting portals
Serve as central liaison for grant-required reporting, notifying staff of upcoming deadlines, and coordinating with staff across multiple departments to compile and submit grant reports
Edit narrative reports to ensure accuracy and consistency of grammar, syntax, and punctuation
Utilize standardized protocols for consistent management of grants and complete annual review for needed updates
Work closely with grant writers and program staff to procure metrics and craft language for use in both grant applications and reports
Upload grant contract and renewal reporting details in various databases
Maintain dashboard with high-level data on all active and pending government & private grants
Create an annual program impact report summarizing overall organizational program performance to share with internal and external stakeholders
Collaborate with the Institutional Giving and Grants teams to prepare data-informed proposals
Conduct initial contract review to verify existing capacity to capture and report on required grant metrics and deliverables
Support the development of grant opening materials, initial organization of grant documents, and present overview of grants during interdepartmental meetings
Support real-time monitoring by reviewing staff-prepared reports and occasional desktop file reviews for progress toward outcomes, troubleshooting with staff as challenges arise
Verify match documentation and track monthly progress with support of supervisor
Serve as secondary contact for grants administration-related items, such as supporting formal monitoring tasks, attending grantee trainings and webinars
Maintain open communication with funders and across departments to ensure smooth management of government and private grants
Qualification
Required
Three (3) years or more experience in a human services environment
Comfortable with Excel, Word, and other Microsoft Office applications
Demonstrable experience with qualitative and quantitative grant reporting
Experience aggregating data and working with databases
Excellent written and verbal communication skills
Strength in problem-solving, resourcefulness, and ability to meet deadlines
Comfortable working in a fast-paced, dynamic team environment
High level of organizational skills, attention to detail, and respect for confidentiality
Commitment to Diversity, Equity, and Inclusion
Benefits
Employer paid health benefits
401(k) investment opportunity
Employee Assistance Program
Paid vacation
Holiday
Sick time
Company
Foundation Communities
Foundation Communities is an organization that provides affordable homes and free support services for people with disabilities.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$5MKey Investors
Blue Cross and Blue Shield of TexasCommunity Development Financial Institutions FundShare Our Strength
2025-06-18Grant
2024-10-23Grant· $5M
2024-03-14Grant
Leadership Team
Ann Clift
CFO
Gabriela Caballero
Manager of Partnerships, Education Pathways
Recent News
2024-04-25
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