Veeva Systems · 9 hours ago
Travel Coordinator - Program/Event
Boston, MA
Full-time
Hybrid
Entry Level
$22/hr - $28/hr
1+ years expVeeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. The Travel Coordinator will be responsible for travel booking, itinerary management, and compliance for pharmaceutical educational events, ensuring commitments are met on schedule and within budget.
BiotechnologyCRMEnterprise SoftwareSoftware
Responsibilities
Booking travel - arrange and book travel for HCPs, including flights, hotels, ground transportation, etc
Itinerary Management- creating detailed, accurate travel itineraries and communicating them to the HCPs
Compliance - ensuring all travel arrangements adhere to the company's travel policies, budget constraints, and industry regulations (e.g., visa/passport requirements, health advisories)
Database management - manage promotional educational programs within the proprietary system
Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines
Frequent daily communication with sales representatives and faculty as needed
Ensuring all event materials are complete and accurate
Work closely with other team members to ensure successful execution of events and travel
Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage a high volume of events while also responding to emails and phone calls
Manage and monitor a high volume of emails daily
Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
Qualification
Required
High School diploma or equivalent
1+ years experience in field or related area (Travel Agency, Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service)
Strong analytical and problem-solving skills
Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume
Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities
Preferred
College Degree Preferred
Pharmaceutical Speaker Bureau experience is a plus
Pharmaceutical Event Planning experience is a plus
Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP's), and Gmail preferred
Exceptional attention to detail
Ability to work and thrive in a team atmosphere
Positive attitude and maintain a 'Whatever it Takes' attitude
Ability to take on additional ad hoc tasks as needed to support the team
Ability to maintain productivity while performing repetitive planning tasks every day
Benefits
Medical, dental, vision, and basic life insurance
Flexible PTO and company paid holidays
Retirement programs
1% charitable giving program
Company
Veeva Systems
Veeva Systems Inc. is a leader in cloud-based software for the global life sciences industry.
5001-10000 employees
H1B Sponsorship
Veeva Systems has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (101)
2024 (60)
2023 (52)
2022 (73)
2021 (55)
2020 (38)
Funding
Current Stage
Public CompanyTotal Funding
$7MKey Investors
Emergence Capital
2013-10-16IPO
2008-06-05Series Unknown· $4M
2007-02-06Angel· $3M
Leadership Team
Peter Gassner
Founder and CEO
Mitch Wallace
Retired - Co-Founder and VP Operations
Recent News
2025-12-07
2025-11-24
2025-11-21
Company data provided by crunchbase