The Community Builders, Inc. · 1 month ago
Facilities Administrative Coordinator
Boston, MA
Full-time
Hybrid
New Grad, Entry Level
$55K/yr - $65K/yrThe Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. The Facilities Administrative Coordinator will provide comprehensive support to the Director of Facilities & Maintenance, assisting in various administrative tasks and ensuring effective communication with team members and residents.
ConstructionProperty ManagementReal Estate
Responsibilities
Administrative and organizational management of multiple due dates and reporting deadlines including NSPIRE inspections with direct responsibility of uploading pertinent data as required within specified deadlines
Preparation and presentation of reports, statistical graphs & charts, presentations and other materials for meetings and correspondence
Assist the Director of Facilities in needed support related to facilities tracking and initiatives which include Work Order metrics, new vendor set up procedures, Building Information database and Utility Use data compliance and benchmarking as required including Data Aggregation, Report Running & Distribution, setting up new properties with YES and tracking deadlines
Execute general clerical duties, including but not limited to photocopying, faxing, scanning, mailing, and filing, maintenance of files, both hard copies and electronic filing system, distribution, and management of incoming mail, uniforms and other materials
Answer vendor emails requesting specific information or data used to provide analysis, reports and proposals
Prepare and send out Request for Proposals (RFP) for vendor bids and projects as needed
Support tracking of Project Manager role projects and deliverables with costs
Set up new vendors for Facilities & Maintenance departments
Other duties as assigned
Qualification
Required
Prior experience providing Facilities & Maintenance administrative and project management support for a large portfolio
Excellent computer skills (experience with MS Office Suite necessary, knowledge of Adobe Pro Suite, and solid PowerPoint skills preferred) and have the ability to operate varied office equipment
Ability to organize meetings (contact attendees, prepare agendas, keep minutes, distribute notes, etc.)
Ability to undertake, balance, and manage multiple simultaneous tasks, requests, and assignments in a poised, organized, and professional manner, with exceptional organizational skills
Outstanding customer service skills for working with staff and vendors
Excellent interpersonal skills, ability to lead people and get results through others. Must be empathetic and able to manage complaints and concerns from challenging situations
Ability to independently create Microsoft Office programs (Word, Excel, Project, PowerPoint, etc.) presentations, correspondence, and reports
Demonstrated ability to quickly learn new software programs, processes, skills, and information
Must possess the ability to communicate effectively with all levels of management, employees, TCB residents and outside contacts in person, in writing, and in presentations and must have the ability to convey issues and problems clearly both in writing and orally
Must be able to work autonomously as well as function as part of a group, and must be comfortable leading/directing small groups as may be required
Must be trustworthy, ethical, reliable, and dependable
Preferred
Affordable Housing, Property Management or Real Estate experience is strongly preferred
Some knowledge of residential property management or facilities/maintenance is a plus
Prefer 2 years of higher education – associate degree or equivalent
Benefits
Medical, dental, and vision insurance
12 Paid Holidays & tenure-based PTO accruals
Employer contributions to Health Savings Accounts
Company paid Life & Disability Insurance
403(b) retirement plan with company match
Tax-advantage accounts: commuter/parking, medical & dependent care FSA
Hospital & Critical Illness Insurance
Confidential, 24/7 Employee Assistance Program
Company
The Community Builders, Inc.
The Community Builders, Inc. (TCB) is a leading nonprofit developer of mixed-income housing in the United States.
Founded in 1964
501-1000 employees
H1B Sponsorship
The Community Builders, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (1)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$9.52MKey Investors
Community Development Financial Institutions FundCiti FoundationTD Bank
2024-10-23Grant· $4.5M
2024-09-24Grant· $0.5M
2024-03-05Grant· $1M
Leadership Team
Bart Mitchell
President & CEO
Morgan Wilson
Chief Financial Officer
Recent News
2025-11-07
EIN Presswire
2025-04-29
Seattle TechFlash
2025-04-15
Company data provided by crunchbase