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Cooley LLP · 4 hours ago

Contract Professional Administrative Assistant

San Diego, CA

Part-time, Contract

Onsite

New Grad, Entry Level

$25/hr - $30/hr

Cooley LLP is seeking a Contract Professional Administrative Assistant to join their Litigation & E-Discovery Services team. The role involves providing administrative support, maintaining data, assisting with contract management, and coordinating various tasks in the document review process.

Document PreparationLegalProfessional Services

Comp. & Benefits

Responsibilities

Provide routine administrative support to the Contract Professional Team in all administrative tasks tied to the document review and non employee service provider (NESP) function

Assist Director of Document Review with research, data collection and analysis and preparing reports, as needed

Maintain data and content in firm systems such as iManage, Microsoft Teams, and OneNote

Assist with vendor contract and invoice management

Assist with entering time into IntApp and comparing timesheets with Relativity database

File all NESP forms

Assist with background check and conflicts check processes for contract attorney and NESP hires

Firmwide hiring and departure maintenance in Workday

Enter accurate NESP data into Workday, including weekly hours, time type, vendor, etc., for tracking and reporting purposes

Under the direction of Directors of HR and Administrative Director of Document Review & Contract Professionals assist with tracking and reporting NESP wages as required by CA wage act

Initiate change forms for all new/departing contract attorneys and NESPs

Coordinate onboarding meeting logistics, and Zoom invites as needed

Maintain document review and NESP tracking spreadsheets

Assist with updates to the NESP policy manual

Maintain document review department records in accordance with Information Governance policies

Coordinate and assist with other special projects as required

All other duties as assigned or required