UL Standards & Engagement · 10 hours ago
Accounts Payable Specialist
Evanston, IL
Full-time
Onsite
Mid Level
$56K/yr - $76K/yr
4+ years expUL Research Institutes and UL Standards & Engagement is a nonprofit organization dedicated to advancing safety science research. The Accounts Payable Specialist will support the accounts payable function, ensuring accurate processing of invoices and payments while maintaining vendor relationships and contributing to process improvements.
CommunitiesInformation ServicesPublic Safety
Responsibilities
Review, verify, and process all incoming vendor invoices and expense reports, ensuring adherence to company policies and accounting principles. Matches invoices to purchase orders and receipts, resolving discrepancies as needed
Maintain positive relationships with vendors, addressing inquiries and resolving payment issues as needed
Regularly reconcile accounts payable accounts and statements, identifying and resolving discrepancies to maintain accurate financial records
Assist in the month-end closing process by preparing relevant reports, accruals, and journal entries related to accounts payable
Identify opportunities to improve the accounts payable process, supporting initiatives for streamlining and automation to increase efficiency and accuracy
Ensure compliance with financial policies, procedures, and internal controls related to accounts payable, supporting internal and external audits as required
Assist in ensuring vendor records are accurate and up to date
Review, approve, and audit employee expense reports to ensure accuracy, policy compliance, and regulatory adherence, using strong problem-solving skills to resolve discrepancies and provide support as needed
Collaborate with payroll to reconcile employee receivables and provide accurate reconciliation of international employee payments for processing
Monitor and review delinquent or overdue expense reports; follow up with employees and escalate unresolved issues to management as needed
Perform other duties as assigned
Qualification
Required
Experience with accounting software and ERP systems, such as Workday, SAP, Oracle, QuickBooks, etc
Strong knowledge of accounting principles, financial reporting, and internal controls
Excellent attention to detail, organizational skills, and ability to manage multiple tasks simultaneously
Proficient in Microsoft Excel and other Office applications
Advanced skills in Excel with knowledge of how to use VLOOKUP, SUMIF and pivot tables
Strong analytical and problem-solving abilities
Excellent communication and interpersonal skills for dealing with vendors, colleagues, and team members
Ability to work independently as well as collaboratively in a team environment
Knowledge of tax regulations related to accounts payable (sales tax, 1099 reporting, etc.) is a plus
Bachelor's degree in accounting, finance, or a related field; or equivalent combination of education and experience
Minimum 4 years of experience in accounts payable roles, demonstrating a solid understanding of accounts payable principles and processes
Preferred
Relevant certifications (e.g., Certified Accounts Payable Professional - CAPP) are a plus
Experience with Workday is preferred
Benefits
Comprehensive medical, dental, vision, and life insurance plans
Generous 401k matching structure of up to 5% of eligible pay
Invest an additional 4% into your retirement saving fund after your first year of continuous employment
Paid time off, including vacation, holiday, sick, and volunteer days
Company
UL Standards & Engagement
UL Standards & Engagement translates scientific discoveries into standards and policies for public safety.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ron Blaustein
Senior Vice President and Chief Financial Officer
David W. McKnight
Head of Partnerships
Recent News
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