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HORNE · 5 hours ago

Administrative Assistant

Chiefland, FL

Full-time

Onsite

Entry Level

2+ years exp

HORNE is seeking an Administrative Assistant who will perform day-to-day functions using established systems and procedures. The role involves managing calendars, assisting with administrative duties related to grant programs, and serving as a point of contact for office staff and clients.

AccountingFinancial Services

H1B Sponsor Likely

Responsibilities

Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom

Proofreads and edits documents and reports

Assists case management staff and program leadership with administrative duties related to state and Federal grant programs

Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center

Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours

Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning

Enters time and expense information into the time entry system for staff when requested

Other duties as required

Qualification

Microsoft OfficeDocument retention softwareAdvanced computer skillsBilingual SpanishProblem-solving

Required

High school diploma

Proficiency in Microsoft Office

Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system

Ability to troubleshoot and solve problems

Flexibility to work overtime if needed – before or after normal business hours

Preferred

Associate's

Two (2) or more years' experience in a professional office environment

Familiarity with document retention software

Bilingual Spanish

Company

HORNE

Glassdoor3.3

HORNE is a decidedly different CPA and business advisory firm that is changing expectations about accounting.

Founded in 1962

Ridgeland, Mississippi, USA

10001+ employees

https://horne.com/

H1B Sponsorship

HORNE has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (1)

2023 (2)

2022 (2)

2020 (2)