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Forrest Solutions · 4 weeks ago

Lead Office Services Associate (Reprographics + Records)

New York, NY

Full-time

Onsite

Mid Level

$27/hr - $29/hr

Forrest Solutions is a leading law firm seeking a detail-oriented and experienced Lead Records Associate to oversee daily operations within their Records Management Department. The role involves ensuring the accurate circulation, organization, and compliance of legal records while also supporting reprographics and mailroom operations as needed.

ConsultingCRMInformation TechnologyLegalStaffing Agency

H1B Sponsor Likely

Hiring Manager

Brendan Deonarine

Responsibilities

Facilitate the circulation of files between the on-site records department and off-site storage vendor

Assist attorneys and staff with file searches, file creation, and database inquiries

Maintain and update the Records database, including performing routine data cleanup

Deliver records supplies (boxes, labels, folders) upon request

Manage case rooms and ensure compliance with organizational standards

Coordinate and monitor Litigation Hold notifications and compliance processes

Conduct file audits within the office, including case rooms and attorney closets

Oversee and maintain shred bins located throughout the office

Apply appropriate disposition methods for files (Destruction, Transfer, Return to Client, etc.)

Train end-users on the firm’s Records web application

Support attorney departure processes by identifying and retrieving files designated for transfer

Support Accounting filing processes, including scanning GL reconciliations and pulling Accounts Receivable/Accounts Payable files

Perform reprographics tasks including high-volume copying, scanning, printing, binding, and document finishing

Ensure quality control of reproduced materials and meet attorney and client deadlines

Assist with incoming and outgoing mail, including sorting, logging, distributing, and preparing packages for courier and carrier pickup (FedEx, UPS, USPS, messenger services)

Track and process certified, registered, and legal mail as required

Maintain reprographics and mailroom equipment, report service issues, and restock supplies as needed

Provide backup support to office services team to ensure uninterrupted daily operations

Qualification

Records managementMicrosoft Office SuiteReprographicsMailroom operationsCommunication skillsOrganizational skillsAttention to detail

Required

Ability to lift and move up to 50+ pounds

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational skills with excellent attention to detail

Professional demeanor with strong communication and interpersonal skills

Ability to handle confidential information with discretion

Preferred

Prior experience in records management, legal administration, reprographics, mailroom, or office services strongly preferred

Familiarity with multi-line phone systems a plus

Company

Forrest Solutions

Glassdoor3.0

Forrest Solutions is the nation’s first and leading onsite outsourcing and staffing firm.

Founded in 1976

New York, New York, USA

1001-5000 employees

https://www.forrestsolutions.com/

H1B Sponsorship

Forrest Solutions has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (1)

2020 (2)