Teva Pharmaceuticals · 1 month ago
Executive Professional Assistant - Parsippany, NJ (Hybrid)
Parsippany, NJ
Full-time
Hybrid
Senior Level, Lead/Staff
$91K/yr - $113K/yr
10+ years expTeva Pharmaceuticals is a leading manufacturer of generic medicines dedicated to making health more affordable and accessible. The Executive Professional Assistant will provide high-impact administrative support to the Executive Vice President of Business Development, managing complex workflows and interactions with senior leaders and external partners.
BiopharmaHealth CareMedicalPharmaceutical
Responsibilities
Manage an extremely complex and fast-moving executive calendar, prioritizing engagements involving the CEO, Board members, executive leadership, and external CEOs or strategic partners
Serve as a trusted point of contact, ensuring the EVP is fully briefed and prepared for all interactions
Support creation and coordination of Board-related materials, confidential memos, and leadership updates
Anticipate needs, address issues proactively, and ensure seamless day-to-day operations for the EVP
Orchestrate end-to-end planning for internal and external meetings, including diligence sessions, CEO meetings, investor conversations, partner negotiations, and leadership reviews
Develop agendas, prepare briefing materials, pre-reads, and talking points, coordinating inputs across R&D, Legal, Finance, HR, Communications, Commercial, and Strategy
Ensure flawless logistics across time zones, including secure virtual meetings, room scheduling, access clearance, and confidentiality management
Capture and track meeting outcomes, decisions, and follow-up actions to ensure accountability across a matrix team
Coordinate high-profile interactions with external CEOs, founders, bankers, advisors, and strategic partners with professionalism and discretion
Draft executive-level correspondence, meeting invitations, thank-you notes, and follow-ups
Manage sensitive information and ensure timely, accurate response to high-priority external requests
Serve as a central coordination point across Business Development, R&D, Legal, Finance, HR, Communications, Commercial, and other global functions
Maintain alignment on EVP priorities, proactively helping teams prepare materials, meet deadlines, and structure workflows around critical BD processes
Coordinate team offsites, BD reviews, strategic workshops, and cross-functional meetings
Manage complex domestic and international travel, including multi-city itineraries, last-minute changes, and coordination with external hosts
Organize all aspects of EVP participation at conferences, CEO summits, diligence site visits, and internal/external events
Maintain highly confidential files, contracts, NDAs, deal logs, and executive documents with impeccable accuracy
Process expenses, financial approvals, PO submissions, and business workflows with strict attention to detail
Optimize systems, processes, and structures to improve executive efficiency and team productivity
Prioritize and triage incoming communications to ensure the EVP’s focus is directed toward the most critical matters
Qualification
Required
Minimum 10 years of experience supporting senior executives; experience in pharmaceuticals, biotechnology, healthcare, or financial services strongly preferred
Proven success supporting C-suite or senior leaders who interface with Boards, CEOs, investors, and external partners
Exceptional communication skills
Mastery of Outlook, Teams, PowerPoint, Excel, SharePoint, and collaboration platforms
Ability to work independently, handle ambiguity, and manage multiple high-priority tasks simultaneously
Preferred
Experience in a global, matrixed organization, ideally within a pharmaceutical/Biotech BD environment
High emotional intelligence, professional maturity, and calm demeanor under pressure
Strong judgment, discretion, and trustworthiness
Ability to anticipate needs proactively
Strong interpersonal skills and relationship-building across senior leadership teams and external stakeholders
Benefits
Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
Life and Disability Protection: Company paid Life and Disability insurance.
Additional benefits include, but are not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.
Company
Teva Pharmaceuticals
Teva Pharmaceuticals is a pharmaceutical company that develops generic and innovative medicines.
10001+ employees
H1B Sponsorship
Teva Pharmaceuticals has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (4)
2023 (23)
2022 (48)
2021 (31)
2020 (33)
Funding
Current Stage
Public CompanyTotal Funding
$5.01BKey Investors
Royalty PharmaBerkshire Hathaway
2025-05-20Post Ipo Debt· $2.3B
2023-11-13Post Ipo Equity· $100M
2023-02-27Post Ipo Debt· $2.25B
Leadership Team
Dipankar Bhattacharjee
President & CEO: Generics Europe
Richard Francis
President and Chief Executive Officer
Recent News
2026-01-08
2025-12-25
2025-12-24
Company data provided by crunchbase